Secretary; OA

Job Title

Secretary (OA)

Duties include but not limited to:

• Screens and refers calls and visitors to staff members and supervisors as appropriate. Schedules appointments and makes commitments for Chief and Assistant Chief.
• Handles many requests for information and resolves a variety of problems;
• Typing, edits letters, compose letters and reposts, reviews correspondence for proper attachments, or consolidating/coordinating submittals of information. Advises supervisor of important office issues arising during the supervisor's absence, and brings significant items in reports, files and correspondence to the supervisor's attention.
• Reads all incoming correspondence, determining proper action. Reviews outgoing correspondence and reports for proper format, accuracy, and all coordination of facts in accordance with established policy.
• Makes arrangements for meetings and conferences, prepares travel orders and vouchers. Establishes and maintains files, prepares correspondence, and maintains office supplies.
• Enters schedules, daily time posting, premium pay requests, and associated leave according to data input on VATAS
• Timekeeper and maintains time and attendance for commonly used pay plans and types of leave or limited special pay situations. Reviews VATAS reports for appropriate entries, approval, and documentation such as medical certificates for sick leave.
• Responsible for printing the Gains & Losses report from VistA for Pentad & Medical Center leadership on a daily basis.

7:30am - 4:00pm, Monday - Friday

PD13128-0