Administrative Assistant

Administrative Assistant 4

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon.

We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems, is seeking an experienced Administrative Assistant 4 to join our executive admin team and support our growing portfolio. The position will be part of a broader admin group that supports multiple Program Office leaders.

Position is located in Oklahoma City, OK. Position is in person, we cannot accommodate a hybrid/telecommute schedule.

The Administrative Assistant will support a program executive and program execution utilizing decision making skills, professional judgment, and tactful implementation. They will be expected to apply organizational skills to manage and prioritize multiple tasks and situations across the program, as well as work independently with minimal supervision.

Responsibilities include:

• Collaborate closely with other administrative professionals in related organizations
• Maintain in-person presence to support ad-hoc requests from team members
• Demonstrate dependability, accuracy, efficiency, and punctuality
• Manage calendar, travel, and expenses for our executive and leadership team
• Manage conference room calendars, phone lists and reserved parking assignments
• Manage purchasing for program supplies, and handle catering during select operations events and lunchtime meetings
• Help coordinate/prepare briefing packages

The right candidate should possess a positive can-do attitude, be self-directed, and be comfortable working in a fast paced, changing, and diverse environment.

General office management tasks:

Gather, compile, and report on information relevant to supervisors' assignment.

Answer questions relating to office operations and established policies and procedures.

Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports

Be asked to work overtime from time to time

The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership, support organizations, and customers.

Basic Qualifications :

• High School diploma/GED or equivalent with at least 6 years of experience as an administrative assistant, preferably for a large team or leadership position
• Experience in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)
• Experience in business and travel expense system (Concur, Edge, or similar)
• Must have an active US Government Secret (or higher) clearance (with a background investigation within the past 6 years or enrolled into Continuous Evaluation) with the ability to obtain and maintain Special Program Access (PAR/SAP) within a reasonable amount of time as determined by business needs.

Preferred Qualifications:

• Experience in Administrative support at the Executive level
• Good communication skills
• Positive team player
• Active DoD Secret clearance (or higher)
• Current Special Program Access (PAR)