Procurement Officer

Position

Procurement Officer / Full-time

1801 N. Lincoln Blvd. OKC, OK 73105

$ 51,584.00 plus state benefit allowance.

Coordinates contract and procurement functions for the agency. Reviews requisitions and specifications and determine acquisition method. Complete, independently, all related actions concerning competitive bidding, evaluations, negotiations, award, and close out, ensuring compliance with all State Purchasing Statutes and Agency Purchasing Policy and Procedures.

Using the Statewide Accounting System (People Soft), create all ePro requisitions, purchase orders, and all required documentation required by OMES Central Purchasing and OMES Construction and Properties; maintain an excel file to log all requisitions and purchase orders issued and subsequent change orders. Verify all proper approvals have been obtained on internal requisition documents and proper funding/chart field codes. The CPO is required to maintain complete purchasing files, including any change orders and upload scanned documents to an online repository.

The CPO must stay informed of all current state and agency purchasing statutes, policy and procedures and is responsible for developing, maintaining, and regularly updating accounting section procedures and training guides to ensure compliance. The CPO is required to provide guidance to agency personnel on current state and agency purchasing statutes, policy and procedures. Provides technical guidance and training for agency staff and suppliers.

Acts as the agency liaison to OMES Central Purchasing and Construction and Properties.

May be required to travel to proposed work site locations for pre-bid meetings, pre-construction meetings, periodic meetings, and substantial completion meetings. Will be required to perform contract monitoring to ensure compliance with contract specifications.

Perform research and prepare reports related to the agency’s purchasing activity, provide reports and work with agency personnel to close out purchase orders (PO) for completed projects and release any remaining encumbrances.

This position may serve as the agency Purchase Card (P-Card) Administrator or back-up P-Card Administrator, maintaining all agency files and reports related to the P-Card program. This position will maintain P-Card training at the agency level. Advise employees on improper use of the P-Card. Audit all transactions in the P-Card banking system, Bank of America Works. This includes ensuring transactions are coded correctly.

Analyzing cardholder spending activity. Provide reports and data related to the P-Card program to agency staff. Assist agency personnel with any P-Card-related questions. Will be responsible to train and educate all agency P-Card holders and approves when changes occur to the state P-Card program.

May be required to maintain a State P-Card for section purchases and IT purchases, prepare monthly P-Card Statement and maintain proper receipts.

Successfully complete the State Certified Procurement Officer Program course and exam. Also, is required to maintain Certified Procurement Officer certification through continuing education.

Assist with and respond to various audits requests for information and provide any backup documentation as requested.

May be required to perform other duties as assigned by the Accounting Supervisor.

• Lift and carry standard office equipment and supplies up to 25 pounds and operate a vehicle.
• Establish and maintain effective working relationships, work independently, and be professional and courteous with the public, employees, and other agencies.
• Communicate clearly and effectively in public speaking situations and be able to express oneself clearly and concisely in writing.
• Use a personal computer and various office equipment. Should be proficient in Microsoft Word, Excel, PowerPoint, and have an overall understanding of internet-based computer applications.
• May be required to occasionally work extended hours and weekends.

Education: Associate degree or two years of college, with preference for Business, Finance or Accounting coursework or closely related field.…