Administrative Support Specialist

Administrative Support Specialist

Addison Group is partnering with a well-established organization seeking a dependable Administrative Support Specialist to assist with daily office operations. This role is ideal for someone who is organized, detail-oriented, and enjoys balancing administrative tasks with customer interaction.

In this role, you will provide administrative and clerical support to ensure smooth office operations. You'll work closely with internal teams while serving as a point of contact for clients and vendors.

Key responsibilities include:

• Enter and maintain accurate financial records using Quick Books, including posting customer payments
• Monitor and follow up on outgoing and incoming shipments
• Provide administrative assistance to the sales team as needed
• Order and manage office supplies to keep operations running efficiently
• Manage shared email inboxes and respond to correspondence in a timely, professional manner
• Answer and route incoming phone calls
• Prepare and distribute required client documentation, including insurance certificates and W-9s
• Perform light collections by contacting customers with friendly payment reminders

Qualifications include:

• Valid driver's license required
• Strong customer service and communication skills
• High attention to detail and accuracy
• Proven reliability and dependability
• Strong organizational and time-management abilities
• Comfortable handling multiple tasks in a fast-paced office environment

Additional details include:

• On-site position
• Full-time schedule
• Opportunity to grow administrative and accounting-related skills

Perks include:

• Supportive team environment
• Hands-on experience with Quick Books and office operations
• Benefits eligibility through Addison Group

Addison Group is an Equal Opportunity Employer.