Administrative Assistant

Position: Administrative Assistant I
## Administrative Assistant IApplylocations:
Oklahoma County time type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
June 22, 2026 (13 days left to apply) job requisition :
JR61011
** Job Posting Title
** Administrative Assistant I
** Agency
* * 090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV
** Supervisory Organization
** CP
* * Job Posting End Date
** Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
** Estimated Appointment End Date (Continuous if Blank)
**** Full/Part-Time
** Full time
** Job Type
** Regular
* * Compensation
* * Up to $55,000 based on education and experience.
** Job Description
**** As an Administrative Assistant with OMES you will enjoy:
*** Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
* A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
** Job Details
*** Full-time 40-hour work weeks
* Support the Central Purchasing team
* Salary up to: $55,000 based on education and experience
** Position Summary
** This position provides high-level administrative, project, and specialized support to the Category Management team and its leadership. The Administrative Assistant manages critical administrative workflows related to procurement, legal review, and public posting requirements, ensuring efficient and compliant process execution using specialized systems (e.g., Iron Clad, People Soft, statewide search websites). This role also executes standard executive administrative tasks and provides dedicated operational manpower for Category Management projects.
** Position Responsibilities
*** Processes and manages contracts and legal documents, including accurately initiating and routing items to legal using the Iron Clad contract lifecycle management system.  
* Executes essential procurement administrative functions, including creating and dispatching documentation (e.g., purchase orders, internal transfers) within the People Soft system.  
* Manages the public posting process for required documentation by uploading information and all necessary attachments to the designated statewide search website.  
* Compiles and delivers final confirmation packets to the Category Manager and relevant personnel, detailing the successful completion and routing of legal, People Soft, and public posting requirements.
* Provides comprehensive administrative support typical of an Executive Administrator, including scheduling, correspondence, file management, preparing meeting materials, and travel coordination.
* Serves as dedicated support and manpower for Category Management projects, assisting with research, data organization, coordination, and other project-related operational tasks.
* Other duties as assigned.  Denotes Essential Function
** Level I
** Performs routine administrative and clerical duties under direct supervision. Focuses primarily on learning the specific systems (Iron Clad, People Soft) and established procedures for routing documents and data entry. Handles basic correspondence and scheduling. Performs a full range of specialized and general administrative duties independently. Executes all procurement-related system processes (Iron Clad, People Soft, statewide website) with minimal supervision. May assist in training Level I staff and take on more complex administrative projects.

** Education and Experience
** Requirements include:
* An associate’s degree in business administration, office management, or related field; and
* Two (2) years of general administrative or office support experience; or
* An equivalent combination of education and experience.
** Knowledge/Skills/Abilities
** Knowledge/Skills/Abilities include:
* Basic office administration and filing systems.
* Microsoft Office Suite (Word, Excel, Outlook) and data entry accuracy.
* Procurement or contracting documentation processes.
* Ability to follow detailed instructions and learn new software applications quickly.
* Ability to manage multiple tasks…