Shipping Admin

Level: Entry;

Location:

Oklahoma City, OK;
Position Type:
Full Time;
Category:
Admin - Clerical

Midwest Hose is seeking a reliable, organized, and detail-oriented Assistant to the Logistics Manager. This position provides administrative and operational support to the logistics department, ensuring efficient day-to-day office operations and accurate coordination of shipping, receiving, and customer documentation. The ideal candidate is comfortable working in a fast-paced office environment, has strong organizational skills, and enjoys keeping processes running smoothly.

• Assist the Logistics Manager with daily administrative tasks.
• Prepare, organize, and maintain shipping and receiving documentation.
• Enter and update orders, inventory, and shipment information in company systems.
• Coordinate with customers, vendors, carriers, and warehouse personnel regarding shipments and deliveries.
• Answer phones and emails related to logistics and transportation.
• Schedule freight pickups and deliveries with transportation providers.
• Track shipments and communicate delivery updates as needed.
• Maintain accurate filing systems, both digital and paper.
• Prepare reports, spreadsheets, and other documentation for management.
• Support inventory recordkeeping and data entry.
• Perform general office duties including copying, scanning, filing, and document preparation.
• Assist with special projects and other duties as assigned.

• High school diploma or equivalent required.
• Previous office, administrative, customer service, or logistics experience preferred.
• Strong computer skills, including Microsoft Office (Excel, Outlook, and Word).
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional attitude with a willingness to learn.
• Experience with shipping software or ERP systems is a plus but not required.

• Strong problem-solving abilities.
• Ability to work independently and as part of a team.
• Comfortable communicating with customers, vendors, and transportation providers.
• Accurate data entry and recordkeeping skills.