Division Administrative Specialist, Science & Math

Division Assistant
- Science, Engineering and Mathematics

Position Information (Default Section)

Posting Number

Posting Number

Classification Title

Classification Title Staff

Working Title

Working Title Division Assistant
- Science, Engineering and Mathematics

Datatel Position A

Annual Hours

Annual Hours 2080

Placement Range

Placement Range $15.83 - $16.62

Position Type

Position Type Regular

Job Category

Job Category Non-Exempt

General Description

This position is responsible for providing a variety of administrative functions ensuring efficient office operations, which may include the performance of special assignments for the Dean, faculty, department chairs, program directors, and laboratory supervisors of the Division of Science, Engineering, and Mathematics; performs a variety of clerical, receptionist, and word processing duties in support of the Division; writes contracts, keeps records, alters class schedules, and maintains contacts between the Division and other institutional departments as needed;

assists in marketing educational programs as needed; and assists Dean, department chairs, program directors, faculty, and lab supervisors in matters regarding equipment and supply budgets including institutional responsibilities for data entry, maintenance, and data verification and the verification of data reporting for any or all of the following internal or external organizations:
Human Resources, Purchasing, The General Counsel, Academic Affairs, The Registrar, Financial Aid, Facilities Management, state agencies, private organizations, and accreditation organizations.

Reports To

Reports To Dean of Science, Engineering and Mathematics

What position(s) reports to this position?

None

High school diploma/ GED
Minimum (2) years’ work experience in an office environment

Required Knowledge, Skills & Abilities

Knowledge:
Customer service principles

Familiar with software such as Colleague and People Admin

Office practices and equipment
Skills:
Communicating, both verbally and in writing

Using computers and Microsoft Office or similar software

Troubleshooting computer software
Abilities:
Be level-headed in an emergency

Deal with distraught students and parents

Learn new computer programs and handle change

Physical Demands/Working Conditions

PHYSICAL / MENTAL DEMANDS AND WORKING CONDITIONS :
The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:

This position requires the person to frequently communicate with and listen to staff, faculty, students and others to perform the essential functions of the position; must be able to exchange accurate information in various situations.

This position requires the person to operate a computer, other office machinery, and mobile devices to perform the essential functions of the position.

This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists.

This position requires the person to position self to access equipment, materials, or supplies that may be above head or ground level.

This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
Work is performed in a relatively safe, secure, stable, and indoor office and work environment.

Work is performed during normal office hours; some evenings and weekends may be required.

Preferred Qualifications

Associate’s degree
Minimum (2) years’ full-time work experience in an office environment at an institution of higher education

Required Training

Training and familiarity with computers, specifically:
Colleague, People Admin, and all of our forms and procedures
Quarterly compliance training as assigned by institution

Work Hours

40 hour work week—either 7:30-4:30 or 8:30-5:30 according to the needs of the division.
During Planning and Preparation weeks, hours may be extended to 6:00 pm.

Department

Department Division of Science, Engineering, and Mathematics

Job Open Date

Job Open Date 07/22/2026

Job Close Date

Open Until Filled No

HR Contact

Job Duties

J…