Administrative Coordinator

Seeking an Administrative Coordinator to keep daily office operations organized and support the sales, service, and project teams.

• Serve as the first point of contact for incoming calls, customers, vendors, and visitors.
• Coordinate employee travel, including flights, hotels, transportation, and itineraries.
• Prepare project submittals and equipment documentation packages.
• Organize company meetings, training sessions, customer events, and employee activities.
• Manage office supply orders, meeting lunches, and other office-related purchases.
• Maintain company databases, records, and filing systems.
• Process incoming and outgoing mail and packages.
• Track company vehicles, registrations, and maintenance records.
• Coordinate building repairs, inspections, and vendor service requests.
• Provide administrative support to sales, service, and project management teams.
• Assist with special projects and other office initiatives as needed.

• 3+ years of administrative experience in an engineering, construction, or industrial environment.
• Strong proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Experience coordinating travel, events, and office operations.
• Ability to manage multiple priorities and maintain a high level of organization.
• Professional communication skills and strong attention to detail.
• Experience supporting leadership teams.
• Experience with Acumatica ERP is preferred.

Must be eligible to work in the United States without restriction and without the need for current or future sponsorship.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.