Administrative Assistant - Registrar

Registrar

Spero Elementary | Santa Fe South Schools Oklahoma City, OK | 210-Day Contract

Spero Elementary is one of Santa Fe South's established, high-performing elementary campuses, known for its strong culture, high expectations, and unwavering commitment to student growth. Spero is a place where excellence is the norm, collaboration is intentional, and professional learning is taken seriously. Spero Elementary was recently ranked the #1 Charter Elementary School in Oklahoma by U.S. News & World Report.

Staff at Spero are supported through structured coaching, clear expectations, and a shared belief that all students can achieve at high levels. Team members are trusted with meaningful responsibility and play an important role in ensuring every family experiences exceptional service from the moment they walk through our doors. While the work is fast-paced and requires strong attention to detail, the environment is deeply mission-driven, supportive, and focused on continuous improvement.

The Registrar serves as the primary steward of student enrollment, academic records, and student information while helping create an exceptional first impression for every family who enters Spero Elementary. As one of the first people students, parents, and visitors interact with, the Registrar plays a vital role in fostering a welcoming, organized, and professional school environment.

This position oversees all aspects of student enrollment, registration, withdrawals, transfers, cumulative records, and student data management while ensuring compliance with district, state, and federal requirements. The Registrar works closely with school leadership, district departments, teachers, and families to maintain accurate records, support operational excellence, and provide outstanding customer service.

The ideal candidate is highly organized, detail-oriented, personable, and thrives in a fast-paced environment where building relationships and maintaining accuracy are equally important.

• Coordinate the complete student enrollment process, including new student registration, transfers, withdrawals, residency verification, and enrollment documentation.
• Guide families through enrollment requirements while providing exceptional customer service.
• Request, receive, review, and maintain student records from previous schools.
• Ensure all required enrollment documentation is complete, accurate, and compliant with district, state, and federal guidelines.
• Assist families with enrollment questions and connect them with appropriate school resources.

• Maintain accurate cumulative student records and permanent academic files.
• Enter, update, and verify student information within the district's student information system (Power School) with a high degree of accuracy.
• Prepare transcripts, enrollment verification, attendance records, report cards, and other official student documents as requested.
• Ensure student records remain organized, secure, and compliant with FERPA and district policies.
• Process student withdrawals and transfer records promptly.

• Monitor student data for accuracy and completeness.
• Support district, state, and federal reporting requirements through accurate student information management.
• Assist with enrollment reporting, attendance reporting, School
  
  SafeID, accreditation, and other required compliance submissions.
• Compile reports and documentation requested by campus or district leadership.

• Serve as one of the primary points of contact for students, families, and visitors.
• Welcome every family with warmth, professionalism, and responsiveness that reflects Santa Fe South's commitment to outstanding service.
• Answer questions regarding enrollment, attendance, records, and school procedures.
• Build positive relationships with families while maintaining professionalism and confidentiality.
• Collaborate with outside schools, agencies, and organizations regarding student records and enrollment.

• Provide administrative and clerical support to the principal and school leadership team.
• Assist with campus communications, documentation, filing, scheduling, and office operations as needed.
• Support school wide events and operational initiatives.
• Participate in staff meetings, professional learning opportunities, and campus initiatives.
• Perform additional duties as assigned by the principal or designated supervisor.

• High school diploma or GED.
• Demonstrated ability to manage confidential information with professionalism.
• Strong organizational skills and attention to detail.
• Excellent customer service and interpersonal communication skills.

• Previous experience as a school registrar or in school office administration.
• Associate's degree or higher in education, business, office administration, or a related field.
• Bilingual…