Office Coordinator

Position Summary We are seeking an organized and proactive Office Coordinator to support the day-to-day operations of our Oklahoma City office. Reporting directly to the Director of Corporate Operations, this role coordinates front desk and visitor services, office administration, mail processing, document scanning and filing, vendor coordination, and other administrative activities that keep the office running smoothly. The Office Coordinator works closely with the Oklahoma City accounting team, field personnel, and colleagues across our other office locations to maintain an organized, efficient, and welcoming workplace.

The ideal candidate is dependable, highly organized, values confidentiality, communicates effectively across multiple teams, and enjoys supporting a collaborative office environment.

Key Responsibilities Front Desk & Office Operations Serve as the first point of contact for visitors, guests, and incoming phone calls, creating a professional and welcoming experience

Manage incoming and outgoing mail, packages, and deliveries

Sort, distribute, scan, and file company documents while maintaining physical and electronic records in accordance with company retention policies

Order, receive, and maintain office supplies, breakroom inventory, and office equipment

Keep common areas, conference rooms, reception and other shared spaces organized, presentable, and well stocked

Coordinate office vendors and service providers, including scheduling routine maintenance and deliveries as needed

Administrative & Team Support Provide administrative support to the Oklahoma City accounting team and field personnel as needed

Coordinate conference room scheduling and meeting logistics for in-office meetings and visitors

Prepare, scan, file, and route internal and external documents to support day-to-day office operations

Handle sensitive and confidential information with discretion, sound judgment, and professionalism

Support special projects and other administrative initiatives as assigned by the Director of Corporate Operations Vendor & Facilities Coordination Coordinate with office vendors and service providers, including cleaning, copier/printer, coffee service, and routine maintenance

Serve as the primary point of contact for building management regarding office access, maintenance requests, and facility-related issues

Review and submit office-related invoices and receipts to the accounting team for processing

Report office maintenance and equipment issues and help coordinate timely resolution

Required Qualifications High school diploma or equivalent;
Associate's or Bachelor's degree preferred2-4 years of administrative, office coordination, or office management experience

Strong organizational skills with exceptional attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
Ability to prioritize multiple tasks while maintaining accuracy and professionalism

Demonstrated ability to handle sensitive and confidential information with discretion

Positive, collaborative, and service-oriented attitude

Preferred Qualifications The following experience and credentials are nice-to-haves, but are not required:

Prior office coordinator or office management experience at a professional services, investment, or oil & gas company

Familiarity with Adobe Acrobat, SharePoint, Docu Sign, and similar document management tools

Active Notary Public commission (or willingness to obtain at company expense)
Event planning experience

What You'll Bring

The right candidate is the kind of person who quietly keeps everything running. You take ownership of the office environment and treat every visitor, vendor, and colleague with the same professionalism. You're proactive without being pushy, detail-oriented without losing the big picture, and you know how to keep confidential information confidential. You enjoy bringing structure to a busy environment and take pride in a well-run office.

Benefits Medical, dental, and vision coverage

Employer-paid life insurance and long-term disability

Flexible Spending Account (FSA)401(k) retirement plan with company match

Paid time off plus company-observed holidays

How to Apply

Qualified candidates should submit a current resume outlining their relevant experience. Applications are reviewed on a rolling basis.

Equal Opportunity EmployerEQV is an equal opportunity employer committed to fostering a diverse and inclusive workplace. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.
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