Administrative Assistant

## Administrative Assistant Apply locations:
Oklahoma County time type:
Full time posted on:
Posted Todayjob requisition :
JR63296
** Job Posting Title
** Administrative Assistant
** Agency
* * 292 DEPT. OF ENVIRONMENTAL QUALITY
** Supervisory Organization
** Environmental Quality–Water Quality
** Job Posting End Date
** Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
** Estimated Appointment End Date (Continuous if Blank)
**** Full/Part-Time
** Full time
** Job Type
** Regular
* * Compensation
* * Hiring Rates:
Level I - $47,216.00   Level II - $49,566.40
** Job Description
**** This position is located in the Water Quality Division - Public Water Supply Compliance Section in Oklahoma City.
**** All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorship for those on a H1B visa. This position requires in-office work Monday - Friday. There is no remote work allowed.
** Application Requirements All applicants must upload a resume, cover letter, references, and a transcript (if applicable) to be considered for this position.

Basic Purpose
* Provide primary administrative support for the PWS Compliance Section.
* Provide administrative support to other staff, management, sections, and groups within the Water Quality Division, as needed, including rotational coverage of the divisional reception desk.
* Process, distribute, and track incoming and outgoing correspondence and enforcement documents to the appropriate internal and external customers.
* Coordinate and manage the preparation, review, and execution of enforcement documents.
* Scan and index documents into electronic document management systems (e.g., Onbase).
* Enter and track enforcement documents and actions into enforcement databases (e.g., SDWIS).
* Perform data entry and quality assurance tasks, run queries, and generate database reports.
* Advise and coordinate internal and external customers on and with program areas and activities.
* Interview callers, arrange appointments, and handle office details.
* Develop, maintain, and improve procedures for administrative functions.
* Train new and existing staff in administrative functions.
* Prepare and review invoices, requisitions, purchase orders, and purchase memos.

Typical Functions
* Provide primary administrative support for the Public Water Supply Compliance Section.
* Provide administrative support to other staff, management, sections, and groups within the Water Quality Division, as needed, including rotational coverage of the divisional reception desk.
* Process, distribute, and track incoming and outgoing correspondence and other documents to the appropriate internal and external customers.
* Coordinate the review and mailing of documents.
* Scan and index documents into electronic document management systems.
* Enter and track documents and actions into databases.
* Perform data entry and quality assurance tasks, run queries, and generate database reports.
* Advise and coordinate internal and external customers on and with program areas and activities.
* Interview callers, arrange appointments, schedule meetings, and handle office details.
* Develop, maintain, and improve procedures for administrative functions.
* Train new and existing staff in administrative functions.

Travel Requirements
* Administrative assistants must have reliable transportation within the OKC metropolitan area.

Education and Experience
** Level I
- ** Bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.
** Level II
- ** Those identified in level I plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Physical Requirements
* Administrative assistants must be able to operate a personal computer for long periods of time.
* Administrative assistants must be able to carry equipment or supplies of up to 25 pounds

Special Requirements
*…