Open Records Coordinator

Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Open Records Coordinator

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Legal

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full time

Regular

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

• Full-time, 40 hours per week in office position
• Support the Legal team
• Salary up to $65,000.00 based on education and experience

• Intake and track open records requests; maintain detailed case notes and files; manage all aspects of case management including intake, docketing, reviewing records, preparing documentation, and assessing/applying fees.
• Conduct thorough reviews of documents; apply red actions to ensure compliance and protect sensitive information; prepare records for release and review publicly posted data.
• Demonstrate in-depth knowledge of the Oklahoma Open Records Act, including exemptions; draft responses and coordinate disclosures across agency divisions.
• Handle complex requests (2,000+ pages), ensuring accuracy and compliance; interact professionally with requestors to clarify overly broad or burdensome requests.
• Ensure released materials exclude information exempted under statutes or other non-releasable information.
• Prepare information for secure file transfer to requesting parties.
• Optimize processes, eliminate redundancies, leverage technology, and embrace innovative approaches to improve outcomes.
• Assist with reviewing, formatting and filing agency rules under the Administrative Procedures Act.

• This position works in a comfortable office setting with a computer for a large percentage of the workday. The noise level in the work environment is typically mild. This position requires the ability to stand, reach, and bend, operate office machinery, ascend/descend stairs, and lift up to 25 lbs.

• Bachelor’s degree in Paralegal, Legal Studies, or a closely related field; and
• Two (2) years of experience in paralegal or administrative duties;
• Or an equivalent combination of education and experience, substituting one year of relevant experience for each year of required education

• Paralegal Certification or demonstrated ability in managing e-discovery requests
• Experience in open records management and case processing for state agencies

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.