Assistant to the Vice President for Finance

Assistant to the Vice President for Finance

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Position Information (Default Section)

Posting Number

Classification Title Staff

Working Title Assistant to the Vice President for Finance

Datatel Position A

Annual Hours 2080 hours

Placement Range $42,000 - $50,000

Position Type Regular

Job Category Exempt

The position is responsible for performing a diverse range of accounting, technical, and administrative duties in a detail oriented environment in support of Finance departments. The Assistant to the Vice President for Finance will provide comprehensive administrative support to the Vice President for Finance and all other departments within the Finance division. Essential administrative support functions include but not limited to managing the oversight of Finance college policies, assisting the Vice President in day-to-day administrative tasks, providing organizational , administrative and technical support of a varying nature by performing a broad range of projects and assignments.

Reports To Vice President for Finance

NA

Associate Degree

Minimum (2) years’ full-time work experience in an administrative office position

Equivalency/Substitution:
Will accept (2) years’ full-time related work experience in lieu of a degree for a total of (4) years’ of related experience.

Office practices

Microsoft Office or similar software

Skills:

Using basic math calculations

Spelling accurately

Filing, scanning

Solving problems

Managing multiple priorities

Communicating with others

Organizing work

Using word processing, spreadsheets, PowerPoint, email and calendaring systems

Abilities:
Be reliable and punctual

Draft routine correspondence

Work in a fast-paced environment

Pay attention to details

Work both independently and cooperatively with others

Take direction well

Coordinate resources

Exercise professional judgment

Complete assigned projects

Maintain confidentiality and a professional demeanor

Edit and correct grammar, punctuation, and spelling of manuscripts and correspondence drafts

Prepare finished copy in a quality format

The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. The following physical abilities are required:

This position may require the person to move about the College’s various locations to perform the essential functions of the position.

This position requires the person to frequently communicate with and listen to internal and external constituents to perform the essential functions of the position; must be able to exchange accurate information in various situations.

This position requires the person to operate a computer; other office machinery and mobile devices to prepare reports and documents.

This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to push, pull and/or lift materials or equipment.

Work is performed in an indoor, office setting.

Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands.

Work is performed during office hours.

Bachelor’s Degree

(2) years’ full-time administrative work experience at an institution of higher education

40 hour work week
Monday through Friday; 8:00am to 5:00pm
Opportunity for flex or hybrid work schedule

Summer Hours June and July
Monday through Thursday; 7:30am to 6:00pm

Job Duties (Duties Assignment Statement)

Manage the office of the Vice President for Finance by coordinating the organizational, administrative, and technical processes of a varying nature for the Vice President by performing a broad range of projects and assignments.

Schedule, manage and coordinate the day-to-day activities, and meetings for the Vice President including scheduling, preparing agendas, and taking minutes as…