Administrative Support Specialist B-1 Div (WBN) - 01.2.01

Administrative Support

Credence has an immediate opening for an administrative support at the senior level to support the B-1 Lancer Division (AFLCMC WBN) at Tinker AFB, OK.

The B-1 Lancer division manages readiness and provides logistical, modification, engineering and technical support for the B-1 aircraft system. This division provides complete system management and ensures US airpower through acquisitions excellence by delivering modernization, sustainment, and support to the AF's fleet of B-1 aircraft on-schedule and on-cost.

Responsibilities include, but are not limited to the duties listed below:

• Perform a wide range of support activities including, but not limited to: working with functional managers, outside agencies, contractor personnel, and program office customers concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation;
  
  assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination and decision documentation preparation; implementing documentation reviews.
• Support the planning, formulation, editing, development, coordination and publication of finished products, e.g., program documentation, plans, directives, reports, briefings and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested, ensuring compliance with AECA, DoD policies and other Government official correspondence guidance.
• Support Government leadership and other office personnel by maintaining Outlook calendars and schedules of leadership personnel within the organization to maintain accuracy and facilitate office operations.
• Answer and make telephone calls, conveying messages for Government personnel.
• Assist in generating and implementing procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence and action items.
• Review documents for accuracy of data, procedure compliance and error-free documentation of sensitive data and control of documentation, correspondence and action items.
• Assist in the use of computer applications (Microsoft office software suite) to produce databases, spreadsheets, graphics and other specialized products and facilitate the use of standardized automated forms such as organizational charts; pyramid alert/recall and shelter-in-place rosters; travel orders; performance reports i.e. Officer Performance Reports (OPRs) and Enlisted Performance Reports (EPRs), civilian and military awards, materials procurement, maintenance and disposition, as well as other periodic or ad-hoc reports.
• Provide support to the VTC manager, assist with VTC bridge scheduling and VTC connectivity and interface with VTC maintenance contractor.
• Plan and coordinate meetings to include VTC and room set-up, ensuring sufficient seating, name placards, and other duties as needed.
• Provide support for internal and external briefings and reports by providing expert knowledge and capability in the use of personal computers and operating systems to produce visual aids (slides, view graphs, briefing charts and other graphics) using appropriate software applications and SharePoint.
• Improve internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the program office to manage its critical processes.
• Monitor, open and closed conference rooms. Coordinate and set up conference rooms to include conference room scheduling, cancellations, and appropriate VTC scheduling or telecom.
• Track office supplies and ensuring adequate levels of consumable items needed for presentation/graphics.
• Assist divisional focal points with semi-annual self-inspections processes. SIP administrator of the MICT. Duties include, but are not limited to: assigning checklist permissions, loading checklists in MICT, assisting checklist POCs…