Administrative Specialist

Administrative Specialist

ASRC Federal Advanced Research LLC (AFAR) is seeking an experienced Administrative Specialist to join our Terminal Surveillance & Beacon team that supports the Federal Aviation Administration (FAA) in Oklahoma City, OK. This is a full-time on-site position at the Mike Monroney Aeronautical Center (MMAC).

The Terminal Surveillance & Beacon team provides Second Level Engineering Support (SLES) to the following National Airspace Systems (NAS):
Air Traffic Control Beacon Interrogator (ATCBI) 5/6/6M, Monopulse Secondary Surveillance Radar (MSSR) / Diminishing Manufacturing Source - Monopulse Secondary Surveillance Radar (DMS MSSR), Surveillance and Broadcast Services Monitor (SBSM), Surveillance and Broadcast Services Subsystem (SBSS), Airport Surveillance Radar (ASR) 8/11, and Common Terminal Digitizer (CTD).

All candidates must have the following to pass the Federal Background Investigation and obtain the FAA Public Trust security clearance.

• Be a US Citizen.
• Have resided in the US for three (3) consecutive years.
• RealID Driver's License/ current US Passport.

Candidate must reside or be willing to relocate within a commutable distance to Oklahoma City, OK.

• High School Diploma or GED
• Proven Administrative roles highly desired.

• Ability to work independently with minimal supervision.
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint)
• Ability to communicate effectively through verbal and written communication.
• Strong interpersonal and team working skills.
• Customer relations skills.

• High organizational and clerical skills.
• Familiarity with computer operation, electronic file management, operating various software packages, data entry, accessing network folders, etc.
• Acrobat familiarity (Signing and creating forms, leaving comments, data entry, etc.)
• Familiarity with FAA NAS systems and FAA Second Level Engineering processes desired.

• Support daily team operations, reception duties, and meeting coordination.
• Manage travel, expense report, and timesheet assistance for federal staff and contractors.
• Maintain team inventory, GFE receipts, office supplies, administrative files, and government property logs.
• Monitor team outlook mailboxes, distribute correspondence, and assist with report preparation.
• Coordinate training, on/off-boardings, and maintain team calendars and contact lists.
• Handle shipping, deliveries, mail distribution, and data entry into required systems.
• Prepare for workplace inspections and address follow-up items.
• Assist with conference room setup, occasional meeting minutes, and development of SOPs.

• Full-time position with a standard work schedule.
• Lifting up to 15 lbs for small office supply orders or GFE.
• Cubicle environment.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.