2026-2027 Administrative Assistant - Registrar

ADMINISTRATIVE ASSISTANT - REGISTRAR

Santa Fe South Public Schools Santa Fe South West Middle School - Oklahoma City, Oklahoma Open in Google Maps

This job is also posted in Santa Fe South Schools

Job : 5887390
Final date to receive applications: Posted until filled
Posted: Aug 14, 2026 5:00 AM (UTC)

Starting Date: Immediately

Santa Fe South West Middle School | Santa Fe South Charter Schools
Oklahoma City, OK | 210-Day Contract

Santa Fe South Charter Schools (SFS) is a free, public charter network that has served the south side of Oklahoma City for more than 20 years. Rooted in the communities we serve, SFS is committed to providing a challenging, student-centered education that prepares students to thrive academically, socially, and emotionally.

Guided by a belief in the potential of every student, Santa Fe South emphasizes strong instruction, meaningful relationships, and the development of life skills, self-confidence, and social responsibility. Our schools work in close partnership with families to ensure students are equipped to succeed in high school, college, careers, and an ever-changing global society.

Santa Fe South West Middle School opened its doors in the  school year and is a growing, intentionally designed campus built to serve alongside the southwest Oklahoma City community. As a young school, West MS is in an exciting stage of development—establishing its identity, systems, and traditions while maintaining a relentless focus on student growth and achievement.

West MS is driven by a deep love for kids and a commitment to excellence. Our team believes in high expectations, strong relationships, grit, and resilience, with student growth at the center of our work. Staff members at West have the unique opportunity to help shape the culture, systems, and traditions of a growing middle school while working alongside a collaborative team committed to doing what is best for students.

The Registrar serves as the primary steward of student enrollment, academic records, scheduling data, and student information while helping create an exceptional experience for every family who interacts with West Middle School. As one of the first people students, families, and visitors encounter, the Registrar plays an important role in creating a welcoming, organized, and professional school environment.

This position oversees student enrollment, registration, withdrawals, transfers, cumulative records, academic records, and student data management while ensuring compliance with district, state, and federal requirements. The Registrar works closely with school leadership, counselors, district departments, teachers, and families to maintain accurate records, support effective campus operations, and provide outstanding customer service.

The ideal candidate is highly organized, detail-oriented, personable, and able to manage multiple priorities in a fast-paced school environment where both accuracy and relationships matter.

• Coordinate the complete student enrollment process, including new student registration, transfers, withdrawals, residency verification, and enrollment documentation.

• Guide families through enrollment requirements while providing exceptional customer service.

• Request, receive, review, and maintain student records from previous schools.

• Review incoming student records to support accurate grade-level placement, course enrollment, and scheduling.

• Ensure all required enrollment documentation is complete, accurate, and compliant with district, state, and federal requirements.

• Assist families with enrollment questions and connect them with appropriate school resources.

• Maintain accurate cumulative student records and permanent academic files.

• Enter, update, and verify student information within the district's student information system (Power School) with a high degree of accuracy.

• Maintain accurate course, grade, and academic record information.

• Prepare transcripts, enrollment verifications, attendance records, report cards, and other official student documents as requested.

• Support counselors and school leadership with student scheduling, course changes, and academic record needs.

• Ensure student records remain organized, secure, and compliant with FERPA and district policies.

• Process student withdrawals and transfer records promptly and accurately.

• Monitor student data for accuracy, completeness, and consistency.

• Support district, state, and federal reporting requirements through accurate student information management.

• Assist with enrollment reporting, attendance reporting, School
  
  SafeID, accreditation, and other required compliance submissions.

• Review records and data regularly to identify and resolve discrepancies.

• Compile reports and documentation requested by campus or district…