2026-2027 Administrative Assistant - Site

Administrative Assistant – Middle School

Santa Fe South West Middle School | Santa Fe South Charter Schools

Oklahoma City, OK | 210-Day Contract

Santa Fe South Charter Schools (SFS) is a free, public charter network that has served the south side of Oklahoma City for more than 20 years. Rooted in the communities we serve, SFS is committed to providing a challenging, student-centered education that prepares students to thrive academically, socially, and emotionally.

Guided by a belief in the potential of every student, Santa Fe South emphasizes strong instruction, meaningful relationships, and the development of life skills, self-confidence, and social responsibility. Our schools work in close partnership with families to ensure students are equipped to succeed in high school, college, careers, and an ever-changing global society.

Santa Fe South West Middle School opened its doors in the 2023–2024 school year and is a growing, intentionally designed campus built to serve alongside the southwest Oklahoma City community. As a young school, West MS is in an exciting stage of development—establishing its identity, systems, and traditions while maintaining a relentless focus on student growth and achievement.

West MS is driven by a deep love for kids and a commitment to excellence. Our team believes in high expectations, strong relationships, grit, and resilience, with student growth at the center of our work. Staff members at West have the unique opportunity to help shape the culture, systems, and traditions of a growing middle school while working alongside a collaborative team committed to doing what is best for students.

The Administrative Assistant serves as a primary operational anchor and welcoming presence for SFS West Middle School, supporting daily campus administration, school communications, and financial workflows. As one of the first people students, families, and visitors encounter, the Administrative Assistant plays a vital role in creating an organized, efficient, and warm school environment.

This position provides direct clerical and operational support to the Building Principal, manages main office communications, oversees purchasing requisitions, and assists with campus event logistics and school scheduling. Working closely with school leadership, teachers, and families, the Administrative Assistant helps ensure smooth daily office operations while delivering exceptional customer service to the entire West Middle School community.

The ideal candidate is highly organized, proactive, bilingual, and skilled at balancing administrative tasks, financial tracking, and front-desk customer service in a fast-paced school setting.

• Serve as the primary point of contact for students, families, staff, and visitors entering the building, providing a warm, welcoming, and professional atmosphere.
• Answer multi-line telephones, answer routine inquiries, and route calls or messages to appropriate personnel in a timely manner.
• Greet visitors, ensure proper check-in procedures, and direct individuals to appropriate campus locations.
• Open, sort, and distribute interoffice mail, regular mail, and deliveries across campus departments.
• Compose, format, and type general and confidential correspondence, reports, memorandums, forms, and parent notifications (including managing bulk mail postage).

• Prepare, process, and enter purchase requisitions and purchase orders within district procedures.
• Receive, inspect, and verify shipment deliveries against purchase orders and packing slips.
• Maintain and update the main school master calendar; coordinate scheduling for assemblies, programs, and facility use to prevent activity conflicts.
• Maintain building use reports and assist in monitoring campus scheduling logistics.
• Assist in the preparation, updating, and distribution of the building Crisis Response Manual and staff emergency phone lists.

• Assist school leadership in preparing materials for Teacher Orientation,…