Development Operations Coordinator

About the Museum:

The Oklahoma City Museum of Art is one of the leading arts institutions in the region. The Museum presents a dynamic range of exhibitions organized from prestigious museums and collections throughout the world. The Museum’s own diverse collection features highlights from North America, Europe, and Asia, with particular strengths in American art and postwar abstraction. The permanent collection also boasts one of the world’s largest public collections of Dale Chihuly glass, a major collection of photography by Brett Weston, and the definitive museum collection of works by the Washington Color painter Paul Reed.

The Museum’s renowned Samuel Roberts Noble Theater screens the finest international, independent, documentary, and classic films. Museum amenities include the Museum Store and the Roof Terrace. The Oklahoma City Museum of Art is accredited by the American Alliance of Museums and is a member of the Association of Art Museum Directors. The Museum serves over 125,000 visitors annually from all fifty states and thirty foreign countries.

The Development Operations Coordinator is a key member of the Museum’s Development team, responsible for ensuring the accuracy, efficiency, and smooth operation of the systems and processes that support fundraising and donor engagement. This role serves as a central point of coordination for gift processing, donor and gift records, pledges, reporting, database management, and financial reconciliation, working closely with Development and Finance to ensure every gift is accurately recorded and every donor interaction is supported by reliable information.

The Coordinator also plays an important role in the Museum’s Private Events program, supporting client communication, contracts, invoices, event documentation, and coordination across departments and vendors. Highly organized and detail‑oriented, this position is ideal for someone who enjoys bringing order to complex details, solving problems, working with data, and collaborating across teams. By keeping the operational side of fundraising and events running smoothly, this role helps turn the generosity of the Museum’s supporters into meaningful support for its mission.

• Process incoming donations, including checks and credit card payments, in a timely manner, ensuring accurate entry of all gift information into the Museum’s CRM database (Altru), and maintaining accurate, reliable, and confidential donor records and overall data integrity.
• Review and verify gift and donor information prior to release for acknowledgment, ensuring gift amounts, designations, donor information, tax‑deductible amounts, and other required information are complete and accurate for the production of donor acknowledgment mailings.
• Process donor pledges and installment plans in Altru, generate invoices, and monitor outstanding balances as needed.
• Ensure gifts are properly coded and recorded in Altru and provide accurate and timely gift information and acknowledgment lists to support the production of donor acknowledgment mailings.
• Create and run database queries to provide accurate mailing lists and reports for donor acknowledgments, membership communications, fundraising campaigns, and other Development activities throughout the year.
• Serve as the primary Development Department liaison to the Finance Department to support financial reporting, reconciliation of contributed revenue, and departmental audits.
• Prepare regular gift reports to support Development team tracking, analysis, and decision‑making related to fundraising activity.
• Maintain the accuracy and integrity of donor and gift records in Altru, including gift history, designations, campaigns, appeals,…