Admissions Specialist

Campus

OSU-Oklahoma City

Contact Name & Email

May Hoheisel, may.hoheisel

Work Schedule

Office hours of operation are Monday through Thursday, 8:00 am-6:00 pm, Friday 8:00 am-5:00 pm. with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.52 - $16.14 per hour

The Admission Specialist is responsible for the student inquiries which may be in-person, phone, email, or other communication methods. Evaluates each potential student's application documentation, including testing, prior work transcript, residency, and proficiency in English, Writing and Math to determine eligibility for admissions to OSU-OKC in accordance with established state and university policy. Provides front-line relationship management and an accurate representation of the applicant with the supervisor and supporting departments.

Manages and documents the ongoing relationship between the university and applicants in the customer relation management system and corresponding system of record. Using all information provided, the individual is responsible for making the final decision on admissions and placement to college level and clearly and promptly communicating to the potential student.

• Associate's or equivalent related experience
• Experience:
  
  **
• Minimum of three years of progressively responsible work experience.
• Customer service-oriented person who has experience working in an office setting in a fast-paced environment.
• Experience in understanding policy and application of knowledge to render accurate decisions.
• Skills, Proficiencies, And/or Knowledge:**
• Ability to handle multiple tasks and prioritize effectively.
• High degree of integrity; ability to work in a sensitive, highly confidential and professional environment.
• Ability to manage multiple priorities imposed by frequent deadlines, peak workloads and public/student contact, and adapt to change.
• Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners.
• Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Outlook) and CRM systems.
• High degree of initiative to work independently and also collaborate in a team environment.
• Accurate typing/data entry skills and demonstrated ability to work with attention to detail.
• Ability to use analytical and critical thinking skills to interpret written policies and procedures and make appropriate and logical recommendations, documenting reasoning.
• Ability to perform basic math functions.
• Experience and confidence speaking in front of students.
• Passion for assisting students with educational endeavors and representing the OSU-OKC and OSU brand with positivity and professionalism.
• Demonstrated history of ethical and professional behavior.
• Education:
  
  **

• Bachelor's
• Experience** :
• Previous work experience in a college admissions office or related field.
• Previous experience managing and maintaining records through the utilization of databases and/or electronic communication tools.
• Description Of Responsibility:**
• Ensure institutional compliance with university and OSRHE policies in the presentation, evaluation, and acceptance of each student.
• Process applications for admission within operational systems following strict data standards guidelines.
• Maintain a current understanding of federal, state, and institutional policies, procedures, and processes, and professionally communicate these to faculty, students, and staff.
• Review, assess and document transcripts, understanding and applying curriculum review, and determining course equivalencies.
• Review and document standardized acceptance tests, test scores and/or prior learning to determine program acceptance, if applicable, and placement, and evaluate and calculate prior learning and proficiency in English, Writing and Math for both secondary and post-secondary applicants.
• Evaluate and verify support documents for the determination of international and in-state/out-of-state residency.
• Serve as liaison between the applicant and supporting departments to ensure accurate representation of the applicant in the admission decision.
• Ensure all applicants are communicated with accurately, timely, and regularly so they have…