Community Arts and Workforce Coordinator

COMMUNITY ARTS AND WORKFORCE COORDINATOR (Part-TIME POSITION)

The Oklahoma Arts Council (OAC) is the official state agency for the support and development of the arts. We strive to build a strong, service-minded team to support our mission to lead, cultivate, and amplify the transformative power of the arts for all Oklahomans and their communities. We are seeking an organized, service-minded, and detail-oriented individual to support the agency’s community arts and workforce programs and provide clear, responsive assistance to applicants, grantees, program participants, partners, presenters, and other constituents across Oklahoma.

The ideal candidate takes initiative, communicates clearly, works well with others, and enjoys helping people navigate systems and processes.

The Community Arts and Workforce Coordinator is an important part of the Oklahoma Arts Council’s Rural and Creative Community Outreach department and supports the Director of Community Arts and Workforce Programs in carrying out statewide community arts and workforce programs clearly, accurately, and consistently. This position provides programmatic and administrative support for grants, rural community outreach, Leadership Arts, Creative Workforce initiatives, the Oklahoma Arts Conference, workshops, meetings, and special projects.

The position helps keep grant processes moving by coordinating information, communication, and follow‑up between the program director, applicants, and grantees. It also coordinates logistics, maintains records, communicates with constituents and partners, and supports the day‑to‑day operations of statewide programs, initiatives, and special events that advance the Oklahoma Arts Council’s mission to serve communities across Oklahoma. This is a part‑time, temporary position that reports directly to the Director of Community Arts and Workforce Programs.

This position has an hourly rate of $27.00 with no other benefits and with duties requiring approximately 15-20 hours per week.

• Provide administrative and coordination support for grant-related activities.
• Assist with applicant and contact lists.
• Draft routine follow‑up emails and communicate with applicants and grantees as directed.
• Track technical-assistance requests and routine follow‑up needs.
• Support scheduling and meeting coordination for grant-related activities and site visits.
• Draft site‑visit notes.
• Assist with file management and records organization.

• Provide programmatic, administrative, and logistical support for Leadership Arts.
• Assist with application materials, participant rosters, and contact management.
• Support reading and curriculum logistics.
• Coordinate session travel details, scheduling and meeting coordination, and host‑community information.
• Assist with evaluation summaries and alumni lists.

• Provide administrative and logistical support for the Oklahoma Arts Conference.
• Assist with tracking presenters, vendors, and host‑community contacts.
• Support meeting notes and production-schedule tasks.
• Assist with registration details, supply lists, invoice tracking, thank‑you lists, and evaluation results.

• Draft, organize, and maintain task lists, calendar holds, templates, standard replies, meeting agendas, contact records, and program data.

• Provide administrative and logistical support before, during, and after workshops, meetings, travel, events, and special projects such as but not limited to creative workforce and rural outreach initiatives, as well as Bob Wills Day.
• Prepare agendas and materials, take and distribute meeting notes, maintain action‑item lists, assist with scheduling, registration,…