Court Services Specialist | Receptionist

** Job Posting Title
** Court Services Specialist | Receptionist
** Agency
* * 677 SUPREME COURT
** Supervisory Organization
** Supreme Court [JM]
** Job Posting End Date
** Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
** Estimated Appointment End Date (Continuous if Blank)
**** Full/Part-Time
** Full time
** Job Type
** Regular
* * Compensation
* * Salary: $48,000 - $55,000
** Job Description
** Applicants must be authorized to work in the United States without the need for employment-based visa sponsorship now or in the future. The employer does not provide visa sponsorship for current, continued, or future work authorization.
* All interviews are in-person / on-site.
* Travel expenses will not be provided for in-person interviews.
* This position is in-person / on-site only. Remote work is not authorized.
* Please no agencies – direct applicants only.
*
* HOW TO APPLY:

** Upload a single PDF document containing a cover letter and resume. In the cover letter include your salary expectations and availability date or notice requirements. Do not include other documents unless specifically  
** Position Description**:
Reporting to the Director of Court Services, the Court Services Specialist - Receptionist is responsible for providing administrative support to various Court Services Programs, such as the Certified Court Reporters, Certified Courtroom Interpreters and Language Access Program. This position will be the first point of contact for the Judicial Center. The Administrative Office of the Courts (AOC) is housed within the Oklahoma Judicial Center along with the Supreme Court of Oklahoma, the Court of Criminal Appeals, and the Appellate Court Clerk's office.
** Salary**:
Commensurate with

Education and Experience
** FLSA Exemption**:
Non-exempt
** Responsibilities and Essential Functions will include (but not be limited to) the following**:
* Provide professional reception and administrative support for the Judicial Center by greeting and assisting visitors; answering, screening, and directing incoming telephone calls; and responding appropriately to inquiries from Judicial Center guests, employees, court personnel, and external stakeholders.
* Assist with planning and coordinating Court Services programs, meetings, workshops, conferences, and special events by researching and recommending venues; coordinating catering; communicating with vendors regarding pricing, availability, and service options; and maintaining related records and documentation.
* Process registrations, fees, credit-card payments, and related documentation for Court Services programs, workshops, examinations, conferences, and other assigned events; ensure records are accurate, complete, and timely.
* Enter, track, and maintain continuing education records for court reporters and courtroom interpreters; respond to routine inquiries concerning continuing education requirements and related credentialing matters.
* Assist in the annual renewal process for approximately 400 court reporters and 175 courtroom interpreters, by initiating email notices, receiving digital and paper renewal forms, reviewing, processing, taking credit-card payments, continuing education documentation, correspondence, and supporting materials. Verify submission completeness; update renewal, payment, contact, and continuing education records in database; prepare routine notices, confirmations, and deficiency communications; maintain organized electronic and paper files in accordance with current records-management requirements.

Respond to routine renewal inquiries and follow up on incomplete, late, or deficient…