TRIO Office Manager

TRIO Office Manager

Midwest City, OK

6420 Se 15

Th St, Midwest City, Oklahoma 73110

Full-Time $28,225 - $29,825 Annually 401k, Dental Insurance, Life Insurance, Medical Insurance, Vision

Position: TRIO SSS Office Manager

Description of Duties:

Assist in the scheduling of appointments, arranging meetings and managing the shared calendars for both TRIO grants offices. Receive incoming telephone calls, take messages, and meet/greet callers, visitors, faculty, staff, and students. Develop and maintain a comprehensive filing system. Assist in the planning and scheduling of events. Receive, sort, and distribute mail. Maintain office and supply inventories to ensure the effective and efficient daily operations of both TRIO grants offices.

Assist in processing purchase requests and recordkeeping of all purchases and receipts. Type memorandums, letters, reports, and other business correspondence. Collect information and gather data for surveys and projects. Maintain the TRIO Student Support Services and TRIO Talent Search database and student records. Provide information and assistance to students about both TRIO grants services, requirements, and regulations. Maintain regular correspondence with participants, including managing TRIO grants' social media pages.

Regular attendance is an essential function of this position. Perform other related duties as assigned. May assist in the training and supervision of hourly and/or work study employees. Work under general supervision. Receive training and guidelines from the Director of TRIO Programs.

Minimum Qualifications:

High School Diploma or equivalent. One year of office, clerical, or customer service experience. Good communication, interpersonal and organizational skills. Accurate proofreading and editing skills. Proficiency with computer and MS Office (Word, Outlook, Excel). Excellent customer service skills. High level of confidentiality. Moderate lifting up to 20 lbs. and moderate carrying up to 20 lbs. required. Ability to reach above shoulder.

Periods of time spent sitting, standing, walking, kneeling, bending, and stooping.

Desired

Qualifications:

Associate's Degree or equivalent. Experience working in an academic institution. Experience with People Soft and Blumen software. Ability to work independently and as a member of a team. Ability to effectively multitask. Experience working with underrepresented populations.

Final date to receive applications:
September 25, 2026

Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required.

Candidate selected will serve a probationary period.

All finalists may be subject to a background check and/or drug test.

An Equal Opportunity Employer In accordance with the Americans with Disabilities Act, reasonable accommodations in the application process will be provided upon written request.