CG Executive Assistant
Listed on 2026-10-02
-
Administrative/Clerical
Virtual Assistant/ Remote Admin, Office Administrator/ Coordinator, Business Administration, Executive Admin/ Personal Assistant
Role
:
Executive Assistant
Priority Location
: GLOBAL
Working Hours
: 8AM - 5PM EST
Salary Range
: $1,500 - $2,000
Type of contract
:
Full-Time
Type of job:Remote
About the Company:
Our client
is a premier production house dedicated to creating high-value, story-driven content. Their portfolio spans a diverse range of high-impact media, including
Emmy-winning documentaries
, national commercials for
Fortune 500 companies
, and visually stunning branded content.
About the Role:
Our client
is seeking a high-level, proactive Executive Assistant to serve as the right-hand to their Founder. This isn't just a scheduling role; it's a "Director of Chaos" position designed for someone who can navigate the fast-paced, creative world of film and commercial production with poise, wit, and expert precision.
The ideal candidate will manage the complexities of 10-15 active directing and producing projects while ensuring the Founder maintains a healthy work-life balance.
Key ResponsibilitiesProject Orchestration & Tracking
Production Pulse:Maintain a "bird's-eye view" of 10-15 simultaneous projects in various stages (development, production, post).
Producer Liaison:Act as the primary point of contact for project producers; track milestones, identify bottlenecks, and ensure the Founder is briefed on critical updates before they become urgent.
Workflow Management:Utilize project management tools to keep tabs on deliverables, ensuring no creative or logistical detail slips through the cracks.
High-Level Inbox & Communication Management
Email Synthesis:Dive deep into a high-volume inbox to categorize, prioritize, and draft responses. You'll need to distinguish between "needs action now" and "can wait until Friday."
Gatekeeping:Act as a professional yet approachable filter for incoming requests, ensuring the Founder's focus remains on high-value creative work.
Client Relations:Serve as a warm, professional face for the company when interacting with Fortune 500 executives, agencies, and talent.
Strategic Scheduling & Boundary Protection
Calendar Architecture:Manage a complex, shifting calendar that accounts for shoot dates, edit sessions, and travel.
Personal Advocacy:Proactively "protect the person." You will be responsible for carving out and defending time for the Founder's family, friends, and personal well-being, ensuring work doesn't bleed into essential downtime.
Logistics Mastery:Coordinate seamless travel and on-set logistics, often on short notice, ensuring the Founder is where they need to be with everything they need to succeed.
Entertainment Savvy:You understand the rhythms of the industry—the "professional but not stiff" vibe. You can talk shop with a grip and hold your own in a room with a CMO.
Anticipatory Logic:You don't wait for instructions; you see a problem three days out and solve it before the Founder even knows it exists.
Emotional Intelligence:You are great with people and can read the room, knowing when to push back and when to pivot.
Discretion:You handle high-profile projects and personal schedules with the utmost confidentiality.
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