Subcontract Administrator

Alutiiq Operations Services, LLC has an exciting opportunity for a Subcontract Administrator supporting Tinker Air Force Base located in Oklahoma City, OK. The Subcontract Administrator provides cradle-to-grave subcontracts support; negotiates subcontract price/cost, terms and conditions, and schedules for new subcontracts and subcontract modifications; drafts subcontract business and technical terms, develops negotiation strategies and provides directions to the team on management and oversight of all subcontract agreements;

prepares RFP packages, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, issues POs, and administers resulting subcontracts; administers assigned subcontracts to ensure compliance with subcontract terms and conditions; tracks subcontract changes with shops that are responsible for oversight and receiving reports for services.

• Keeps Business and Program Manager informed of status of subcontracts and problems that may arise.
• Assists Business Manager with oversight of buyers and provides guidance as necessary relating to purchases in accordance with company policy and the FAR.
• Sources and purchases parts, services, and/or supplies necessary for corrective maintenance and preventive maintenance execution.
• Initiates and negotiates various supplier/subcontractor agreements.
• Prepares Purchase Orders or Subcontracts of a technical complexity.
• Develops award files to meet with company and Government policies and regulations.
• Compiles and analyzes statistical data to determine feasibility of buying products or services and to establish price objectives.
• Develops sole source justifications for purchase of supplies or services.
• Compiles information to keep informed on current price trends.
• Confers with suppliers and analyzes suppliers’ operations to determine factors that affect prices and determines lowest cost consistent with quality, reliability, and ability to meet required schedules.
• Reviews proposals, negotiates prices, selects or recommends suppliers, analyzes trends, follows up orders placed, verifies delivery, approves payment, and maintains necessary records.
• Prepares RFP and RFQ bid packages.
• Supports proposal efforts as required.
• Works with different subcontract types (FFP, T&M, Cost Plus and hybrids), modifies subcontracts and exercises options, terminates and closes out subcontracts
• Experience with the Service Contract Act and Davis Bacon Act its application desired.
• Confers with shop supervisors to identify sub-contract requirements.
• Updates Requestors on requested services and coordinates scheduling of services for subcontracts.
• Monitors, in concert with the requesting shop, sub-contractor’s execution of services when working in the field.
• Makes site visits as necessary to validate subcontract performance.
• Supervisory experience overseeing 2 or more employees.
• Works closely and harmoniously with fellow workers and supervisors.
• Adheres to all safety and health rules and regulations.

• Desired that the applicant has a thorough understanding of FAR/DFARS, GSA Federal Schedules, Federal IDIQ, GWAC contracts and supplemental acquisition regulations of government agencies
• 5+ years of purchasing or subcontract experience OR a Bachelor’s or Associates in a business-related field plus 3+ years of experience
• Has an advanced working understanding and ability to perform price and cost analysis and methodologies
• Has an intermediate working knowledge of the MS Office Suite, primarily Excel and Word.
• Has demonstrated excellent communication skills, excellent writing skills, be a self-starter, able to carry out responsibilities with minimum supervision and be able to travel (as required)
• Costpoint experience preferred
• Maintains strict confidentiality of all company related matters.
• Must be able to pass a government background check and complete all annual required training as directed by the company.
• Must be able to comprehend, speak and write English.

Physical Demands:

• While performing duties of this job, the employee is occasionally required to stand and/or walk for periods at a time, sit, use hands and fingers, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch or crawl. The employee must be able to hear and speak. Work is performed indoors and outdoors. Outdoor work is subject to temperature extremes and inclement weather conditions of Oklahoma.
  
  The employee must occasionally lift up to 50 pounds. The employee is occasionally required to work other than normal duty hours, which may include evenings, weekends and/or holidays.

Salary range: $80,000 to $86,000 per year