Contract Administration Specialist

Company Description

Oklahoma Housing Finance Agency (OHFA) is a statewide organization dedicated to helping Oklahomans meet their housing needs and achieve their home ownership goals. OHFA delivers a range of housing programs that support affordable rent, housing development, and responsible home buying. Guided by a mission to provide housing resources with a strong commitment to service, the agency works closely with individuals, families, and community partners.

Each year, OHFA supports working Oklahomans in accessing safe neighborhoods, purchasing homes through special financing, and rehabilitating existing housing. Team members at OHFA contribute to meaningful, mission-driven work that directly impacts communities across the state.

The Contract Administration Specialist is a full-time, on-site role based in Oklahoma City, OK. This position is responsible for administering housing-related contracts, including drafting, reviewing, and monitoring agreements to ensure compliance with agency policies, program guidelines, and applicable regulations. Day-to-day tasks include maintaining accurate contract records, tracking key dates and deliverables, coordinating with internal teams and external partners, and supporting procurement and contract renewal processes.

The specialist will review documentation for completeness, resolve contract discrepancies, and prepare reports and summaries for management. This role also involves responding to inquiries from vendors and stakeholders, supporting audits or monitoring activities, and contributing to continuous improvement of contract administration procedures.

• Strong contract administration and document management skills, including experience reviewing, drafting, and maintaining agreements and related records.
• Proficiency with office software and data systems used for tracking contracts, preparing reports, and managing deadlines.
• Knowledge of general business, finance, or public sector procurement practices, with attention to compliance and regulatory requirements.
• Effective communication and collaboration skills to work with vendors, partners, and cross-functional teams in a professional manner.
• Excellent organizational and time management abilities, including prioritizing tasks and meeting multiple deadlines with accuracy.
• Analytical and problem-solving skills to identify contract issues, interpret guidelines, and recommend practical solutions.
• High level of integrity, discretion, and commitment to equitable, non-discriminatory service in support of OHFA's mission.
• Associate or bachelor's degree in business, public administration, finance, or a related field, or equivalent relevant experience.
• Experience in housing, real estate, government programs, or nonprofit contract administration is beneficial.