Executive Assistant​/Chief of Staff

Location: Remote – Latin America Work Arrangement: Fully Remote

Employment Type:

Full-Time | Independent Contractor Compensation: $1,500–$2,600 USD/month Schedule: Monday–Friday | 8:30 AM–5:00 PM U.S. Pacific Time Industry: Digital Marketing / Performance Marketing / eCommerce English Proficiency: Advanced Professional English Required (C1 or higher)

Our client is a profitable, fast-growing U.S.

-based digital marketing and eCommerce agency that helps consumer brands scale through performance media, creative strategy, advanced measurement, and AI-powered solutions.

The agency combines human expertise with cutting-edge technology to deliver measurable business results, focusing on profitability, efficiency, and sustainable growth rather than vanity metrics.

With strategic partnerships across leading advertising and social commerce platforms, including Google, Meta, Tik Tok, Snap, and Pinterest, the company operates at the forefront of digital marketing innovation.

The team embraces an AI-first mindset, entrepreneurial thinking, operational excellence, and a culture of ownership, where individuals are encouraged to take initiative, make decisions, and contribute directly to business growth.

We are looking for a highly proactive and business-minded Executive Assistant / Chief of Staff to work directly with the founders and leadership team of a fast-moving digital marketing agency.

This is not a traditional administrative or scheduling position. It is a hands-on role that combines executive support, operational management, vendor oversight, process improvement, and business development.

The ideal candidate is a resourceful professional who takes ownership of responsibilities, exercises independent judgment, anticipates business needs, and makes decisions with minimal supervision.

You will oversee executive priorities, manage vendor relationships, optimize operational systems, and develop processes that improve efficiency across the organization. You will also contribute directly to revenue-generating initiatives by supporting prospect research, outbound outreach, pipeline development, and marketing activities.

We are looking for someone who thinks like an operator, executes like an executive assistant, and brings the commercial mindset needed to help a growing business scale.

• Manage executive calendars, inboxes, meetings, and communications, independently handling routine scheduling and prioritization decisions.
• Act as a trusted point of contact between leadership, internal teams, vendors, and clients.
• Anticipate executive needs, prioritize competing demands, and ensure timely follow-through on commitments.
• Prepare meeting agendas, executive briefings, status reports, and other materials, synthesizing information to support effective decision-making.
• Coordinate founders' personal appointments, scheduling, and occasional personal administrative needs with professionalism and discretion.

• Take ownership of day-to-day vendor relationships, including communications, issue resolution, service quality, and performance expectations.
• Evaluate vendor proposals, negotiate routine pricing and contract terms, and approve purchases within established authority limits.
• Monitor vendor performance against agreed service standards and recommend improvements or alternative providers when necessary.
• Maintain accurate vendor documentation, contracts, and compliance records.
• Identify potential vendor-related risks and escalatem significant contractual or financial matters to leadership.

• Own the administration, organization, and continuous improvement of the company's operational tools and…