Payroll Manager

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Full Time Management Remote-US, US

4 days ago Requisition

Salary Range: $90,000.00 To $ Annually

Sitemetric is seeking an experienced and detail-driven Payroll Manager to own the payroll function for a large and growing nationwide workforce. This individual is responsible for payroll compliance, multi-state payroll tax, internal controls, payroll systems governance, and team performance. The ideal candidate is a payroll leader with deep experience who operates with precision, thrives in a fast-moving environment, and is ready to build a best-in-class payroll function as the company scales.

We are looking for a Payroll Manager who takes pride in serving a critical role and shows up each day with a positive attitude and desire to have impact within a market-leading business. If you are a self-starting, service- and detail-minded team player who wants to be part of a fast-growing, innovative company that's changing how the construction industry operates, you will flourish with Sitemetric.

About Sitemetric

At Sitemetric, we turn technology into services that transform how the world is built. This enables our customers to lead the change in critical areas of construction operations: workforce, safety, security, reporting, communications, logistics, and more.

We work closely with owners, general contractors, subcontractors, and construction workers to customize offerings to their needs, including digital onboarding, smart badging, real-time location systems, messaging and mass texting, integrated turnstiles, real-time reporting, emergency mustering, and more.

We currently serve as trusted partner to a growing number of the US's largest, most forward-looking owners and contractors, working with them to ensure what we offer meets their evolving needs, with thousands of companies and workers already on the Sitemetric platform. Together, we are leading the change in how the world is built.

About the Role

As Payroll Manager you will be responsible for compliance, payroll tax, controls, and the final approval of every payroll. This individual owns the payroll vendor relationship and the department's people and processes, serving as the organization's authority on federal, state, and local wage and hour law. The role requires a hands-on leader who follows established corporate controls and standards, and drives continuous, meaningful automation and process improvement.

Key Responsibilities

Payroll Tax & Multi-State Compliance

• Own employer tax registrations, withholding accounts, SUTA, and local tax accounts across all states.
• Establish payroll tax registrations in new states and local jurisdictions before any employee (corporate hire or field crew) begins work; partner with the People team to get advance notice of new hires and fast-moving project mobilizations.
• Review and reconcile all vendor-prepared payroll tax filings and deposits (annual, quarterly, and monthly federal, state, and local filings, including Form 941s and 940s and unemployment taxes); remain accountable as the taxpayer of record.
• Serve as primary contact for federal, state, and local tax agencies on payroll tax matters; research and resolve notices, assessments, and penalties with a tracked due-date log ensuring zero open items past 30 days.
• Own and correct with holdings by work and residence location, including reciprocity agreements and multi-state crew assignments.
• Determine taxability of supplemental wages, per diem, travel pay, and fringe benefits for a traveling field workforce.
• Perform and sign off on monthly, quarterly, and annual payroll tax reconciliations, tying liabilities to the general ledger.
• Direct year-end: W-2 preview reconciliation in November, production, distribution, and corrections.
• Ensure SUTA and other applicable tax rates are correctly updated in payroll system by payroll provider annually

Wage & Hour Compliance

• Serve as the department's authority on FLSA and state and local wage and hour law; coordinate with employment counsel on interpretation.
• Direct a semi-annual sweep of state and municipal minimum wage changes and verify every affected rate in the payroll system before the effective date.
• Maintain pay-frequency, pay-statement content, and wage-notice compliance by state (including CA Labor Code 226 and NY WTPA).
• Own garnishment, levy, and record-retention compliance across states;…