Chief Utilities Estimator

JOB TITLE:

Chief Estimator

LOCATION:

Oklahoma City, OK

REPORTS TO:

VP of Utility Construction COMPANY:
Mach Energy Services LLCABOUT USMach Energy Services LLC is a full-service energy construction company with operations spanning pipeline, facilities, and a growing wet utility business unit specializing in municipal water and wastewater infrastructure across Texas, Oklahoma, and Arkansas. We pursue quality over volume, self-perform the majority of our work, and are building a utility division capable of executing projects across the full range of municipal contract values.

We are committed to safety, operational excellence, and building a team that grows with the company.

POSITION SUMMARY The Chief Estimator is responsible for leading all estimating activity for Mach’s Utility Division. This is a growth role for a heavy civil estimating professional with a strong foundation who is ready to step into a leadership seat, build institutional estimating knowledge, and ultimately own the full bid program for a growing municipal wet utility contractor. The Chief Estimator works directly with the VP of Utility Construction on every bid, drives the bid opportunity evaluation process, manages the full estimate lifecycle from pre-bid through post-bid review, and is accountable for the accuracy and competitiveness of every number Mach submits.

KEY RESPONSIBILITIES Lead all estimating activity for the Utility Division across municipal water and wastewater projects of all sizes

Own the full estimate lifecycle — plan review, site visit, quantity takeoff, vendor and subcontractor pricing, estimate assembly, markup, and final VP review

Drive the bid opportunity evaluation process in coordination with the VP; recommend pursuit decisions based on scope fit, capacity, and risk Obtain, document, and manage subcontractor and supplier quotes; enforce price hold expectations per company policy

Attend pre-bid meetings and conduct or coordinate project site visits prior to every bid submission

Conduct post-bid reviews on awarded and lost bids; lead lessons learned documentation and apply findings to future estimates

Build and maintain a bid history database to improve estimating accuracy and institutional knowledge over time Train, mentor, and develop junior estimators and pre-construction coordinators; build a capable estimating team as the division grows

Develop and maintain estimating standards, unit cost libraries, and bid templates to improve consistency and accuracy across all projects

Develop relationships with municipal owners, engineers, and procurement contacts in the DFW, Oklahoma, and Arkansas markets

Coordinate with project managers and field leadership to ensure estimates translate to executable project budgets ADDITIONAL DUTIES AND EXPECTATIONS Assist in subcontractor qualification and development; build and maintain a reliable subcontractor network across target markets

Support bonding and surety documentation with backlog reports, bid schedules, and project history as needed

Stay current on material pricing, subcontractor market conditions, and prevailing wage rates across TX, OK, and AR Represent Mach professionally in all interactions with owners, engineers, and subcontractors

Support business development efforts by identifying, tracking, and pursuing new municipal utility opportunities

Use a computer, phone, and standard office equipment

Extended hours as required to meet bid deadlines

Travel is required for pre-bid meetings and site visits across TX, OK, and ARQUALIFICATION5+ years of estimating experience in heavy civil or underground utility construction — municipal water and wastewater preferred

Demonstrated experience bidding and winning municipal projects exceeding $20 million in contract value

Demonstrated experience estimating open cut excavation, directional bore, trenchless installation, and wet utility systems

Strong understanding of municipal bid documents, plan reading, and specification interpretation

Experience with ODOT, TxDOT, or similar state DOT standards and requirements is highly valued

Proficiency in estimating software (HCSS Heavy Bid, B2W, or equivalent); working knowledge of Microsoft Excel Proven…