MV Support Specialist

MV Support Specialist I

Agency: 640 SERVICE OKLAHOMA

Supervisory Organization:
Help Desk & LO Support Services

Job Type: Regular

Compensation:
This position has an annual rate of $38,480.00. The Service Oklahoma offers a generous benefits package, including a benefits allowance to offset the costs of medical, dental, vision, life and disability insurance plans. The Service Oklahoma will match up to 7% towards an employee's Defined Contribution retirement plan. Our employees receive 11 paid holidays, 15 days of paid annual leave, which increases with every 5 years of service, and 15 days of paid sick leave.

Additionally, employees will receive longevity payments based on their years of service with the State of Oklahoma.

Position Summary:

The Motor Vehicle Support Specialist serves as the first point of contact for License Operators (LOs), internal staff, and the public regarding motor vehicle services and transactions. This position is responsible for providing accurate information, resolving customer inquiries, processing requests, and assisting with motor vehicle-related issues while delivering exceptional customer service. The MV Support Specialist works within established policies, procedures, and state regulations to ensure consistent and accurate information is provided.

Position Responsibilities:

This job description describes the general nature and level of work performed by the employee assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills.

• Answers inbound telephone calls from License Operators and the public.
• Provides information regarding vehicle registration, titles, liens, renewals, replacements, and motor vehicle requirements.
• Assists customers in understanding state laws, policies, and procedures related to motor vehicle services.
• Resolves routine customer concerns and service requests in a professional and timely manner.
• Researches customer accounts and motor vehicle records to determine appropriate resolutions.
• Reviews documentation for completeness and accuracy.
• Escalates complex issues to leadership or MV Support Specialist II when appropriate.
• Maintains knowledge of current motor vehicle laws, regulations, and procedural updates.
• Assists License Operators with system navigation, transaction processing, and procedural questions.
• Provides guidance on title and registration requirements.
• Supports field offices by identifying and resolving routine processing issues.
• Ensures compliance with state statutes, agency policies, and security requirements.
• Follows established quality assurance standards.
• This position may be expected to cross-train in other sections of their division and perform the job duties in each section, based on the needs of the agency.

• Knowledge of customer service principles and practices.

• Knowledge of motor vehicle titles and registrations.

• Skilled in problem-solving and conflict resolution.

• Ability to communicate effectively with customers and staff.

• Skilled in verbal and written communication.

• Skilled in strong attention to detail and organizational.

• Knowledge in data entry and computer proficiency.

• Ability to work in a fast-paced environment while maintaining accuracy.

• Ability to navigate multiple computer systems simultaneously.

• Ability to interpret policies and procedures.

Education & Experience:

The preferred minimum qualifications for this position are:

• An Associate's Degree in any field; PLUS one (1) year of experience in customer service, call center, administrative support, or motor vehicle;
• OR three (3) years of experience in customers service, call center, administrative support, or motor vehicle;
• OR equivalent combination of education and experience.

Special Requirements:
The schedule for this position may vary and require flexibility, including some early or late shifts, weekends, and occasional overtime, based on the needs of the agency. This position works in a comfortable office setting with a computer for a large percentage of the workday. This position requires employees to be able to stand up to eight hours a day and lift 10-50 pounds on a regular basis, with assistance as needed.

Equal Opportunity Employment:
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.