Administrative Assistant

Primrose School of Southwest Oklahoma City Type Full Time Share this posting

• Bonus based on performance
• Free food & snacks
• Health insurance
• Paid time off

Position:
Administrative Assistant

JOB DESCRIPTION

We are seeking a warm, organized, and detail-oriented Administrative Assistant to join our team. This role is the welcoming face and voice of our school, supporting daily front office operations while creating a positive experience for families. The Administrative Assistant works closely with the School Director on enrollment of new students, including conducting and coordinating tours, responding to phone and online inquiries, maintaining consistent communication with prospective parents.

Strong communication skills, professionalism, and the ability to multitask in a fast-paced, child-centered environment are essential.

Qualifications:

• Must meet requirements as stipulated by state licensing agency.
• Ability to relate positively to young children is essential.
• Previous teaching and some administrative or business experience is desirable.
• Experience working with parents or demonstrates ability to relate to parents.
• Must meet Primrose Schools' overall standards.
• Must continue to accumulate required hours of training as required by state licensing agency and/or the Primrose Support Staff office.
• Must be able to lift up to 35 lbs. in connection with the handling of children for the facilitation of programs, child safety, and potential emergency situations.

Description:

• The Office Assistant is directly responsible to the Director and assists in any capacity whenever the need is presented.
• Presents a professional appearance and example to staff.
• Performance is considered satisfactory when:
• The Office Assistant performs assigned jobs with few errors and minimal supervision.
• There are minimal reasonable complaints from staff and parents.
• All records and reports assigned are kept accurately and submitted to the proper persons and places on time.
• Primrose Schools dress code is followed.
• Adheres to all company policies.

Responsibilities:

• Answers phones as needed and takes detailed messages.
• Performs general office duties such as filing paperwork, laminating papers, making copies, shredding documents, and restocking office supplies when needed.
• Prepares new student enrollment packets on an as needed basis.
• Performs other duties and responsibilities that are assigned by Primrose management:
  • Respond to teacher intercom codes within a reasonable amount of time.
  • Pass out afternoon snack (when needed).
  • Pass out sippy cups to Infant & Toddler classes.
  • Send out birthday cards to students (Monthly).
  • Drive School Bus whenever necessary.
  • Assists in obtaining employee payroll signatures.
  • Each Friday cleans out the refrigerator in the Staff Room.

Teaching Duties:

• Acts as a substitute teacher when necessary and helps coordinate substitute teachers when needed.
• Offers every child physical affection, verbal praise, and acceptance while providing clear and consistent expectations for children's behavior, setting firm limits when necessary.
• Performance is considered satisfactory when teacher job requirements are met as stated in the Teacher Job Description.

Upon Employment:

• Must meet all health and other requirements of applicable local, state, and/or corporate office regulations.
• Must meet all requirements for driver's certification, including valid driver's license.
• Complete all required company employment and payroll forms.
• Have a complete fingerprint and criminal investigation report.

Reporting Relationship: Directly reports to the Director.

Shift

Schedule:

9:00am-6:00pm

Ready to Make a Difference?

If you're excited to embark on an exciting adventure of bringing wonder to little learners, we want to hear from you!