Event Setup Assistant - Student

Position Information

Position Information (Default Section)

Classification Title

Classification Title Student Employment Program (FWSP/STEP)

Working Title

Working Title Event Setup Assistant - Student

Datatel Position A / GLED8

FEDWORK1A

Annual Hours

Annual Hours As needed or assigned not to exceed 25 hours per week

Placement Range

Placement Range $10.00

Position Type

Position Type Student Employee

Job Category

Job Category Student

General Description

The Event Setup Assistant is a part‑time student role focused on preparing venues for campus events. Responsibilities include arranging chairs, tables, and staging, ensuring venues meet event requirements. This position demands physical fitness, attention to detail, and the ability to follow directions. Ideal for students seeking hands‑on experience in event logistics, this role is key to the successful execution of campus events.

Reports To

Reports To Coordinator of Cultural Programs

What position(s) reports to this position?

None

Current OCCC student enrolled in a minimum of 6 hours for the Fall or Spring semester or enrolled in a minimum of 3 hours for the Summer semester.

OR

Current OCCC student with a Federal Work-Study award.

Valid Oklahoma driver’s license.

• Basic understanding of event setups and general office tasks, including answering phones and basic computer use.
• Physical ability to move and arrange furniture and equipment for events in a safe manner.
• Ability to read simple drawings and plans.
• Good organizational skills to help with event preparations and clean‑up.
• Basic problem‑solving skills for handling unexpected situations during events and office tasks.
• Ability to follow directions and work as part of a team.
• Willingness to learn new tasks and adapt to different event setups.
• Ability and willingness to provide outstanding customer service.
• Ability to communicate clearly, politely, and respectfully when writing emails and/or speaking with customers on the phone or in person.
• Able to relay information/messages with accuracy.
• Able to keep a positive outlook and find ways to solve problems.
• Careful and thorough in organizing things or doing tasks.
• Self‑directed and motivated, able to initiate tasks and work independently without constant supervision.
• Able to follow directions well and finish tasks you start.

• GENERAL
  
  PHYSICAL REQUIREMENTS:
  
  This position requires the person to occasionally exert up to 100 pounds of force and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
• PHYSICAL
  
  ACTIVITIES:
  
  This position requires the person to frequently move about the various campuses; to frequently communicate with and listen to administration, faculty, staff, students, and vendors to perform the essential functions of the position, must be able to exchange accurate information in various situations; to frequently remain in a standing and stationary position; to frequently operate equipment that frequently involves repetitive motions of hands and wrists;
  
  to occasionally ascend/descend a ladder to perform the essential functions of the position; to frequently position self to move, lift, push, pull, work on, or operate equipment or furniture.
• VISUAL ACUITY:
  This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
• WORKING CONDITIONS:
  
  This position’s essential functions are performed indoors and outdoors and subject to extreme cold (temperatures below 32 degrees) and extreme hot temperatures (temperatures above 100 degrees). Must communicate above ambient noise levels and exchange accurate information in various situations.

• Special event experience.
• Ability to effectively use a variety of hand tools.
• Ability to operate lifting and moving equipment.

• Regular employee health and safety training.

As arranged around the students’ class schedule, in general, Monday through Friday, 9:00 a.m. to 5:00 p.m., with occasional weekend work, not to exceed 25 hours per week.

Department Cultural Programs

Job Open…