Investment Operations Specialist

Overview

OU Foundation Investments, LLC (OUFI) is the institutional investment office that manages $3 billion for the University of Oklahoma Foundation and a small number of external clients. We invest globally, primarily through external managers, across the full opportunity set: public equity, fixed income, hedge funds, private equity, venture capital, and real assets. It’s an endowment-model portfolio, with the operational complexity that comes with it: capital calls, lagged private valuations, multi-source reconciliation, and detailed reporting delivered to the investment team, the Investment Committee, the board, and our clients.

Behind the office is a long-term institution with a durable mission: the OU Foundation exists to support the University across generations. That mission is why the capital exists and why getting the numbers right matters.

OUFI is hiring an Investment Operations Specialist to own the office’s performance reporting, data management, and transaction-processing functions. Reporting to the Investment Operations Manager, this role holds end-to-end ownership of the investment book of record (IBOR) and serves as the primary lead for investment transaction processing. We’re a small team, and this role owns key data that the entire office relies on.

The numbers you produce land directly in front of the CIO, the Investment Committee, and our clients and are used to inform investment decisions.

This is a high-independence individual-contributor role. You own your work and stand behind its accuracy with minimal day-to-day oversight, and you think critically about the numbers to catch errors before they propagate. You’ll also help shape the office’s operational infrastructure during an active build-out, including the rollout of a new research management system and continued automation of the data pipeline, so there’s meaningful room to improve the machinery, not just run it.

• Proven investment-operations capability, whether from an allocator, fund administrator, custodian, fund-accounting or performance team, or audit practice. You’ve maintained a book of record and have reconciled it against outside records.
• Independent and accountable; you take real ownership, work well with minimal oversight, and stand behind the accuracy of your work.
• Reconciliation discipline and a problem-solving mindset; you resolve breaks rather than just flag them, and you catch bad data before it ships.
• Curious and improvement-minded, always looking to make a process more durable rather than just complete the task.
• A clear communicator who can explain the data, and the exceptions, to the people who depend on it.

• Owns and maintains the office’s investment book of record in the portfolio analytics system, MSCI Total Plan Manager (TPM, formerly Caissa), including the daily upload of custodial and manager valuations and entry of prior-day transaction activity at the line-item level (fees, return of capital, gains and losses, and distributions).
• Supports daily portfolio reporting, performing daily cash reconciliation and reviewing total assets and day-over-day changes for anomalies, then investigating discrepancies before they propagate downstream.
• Monitors the custodian bank (BNY Mellon) data feed, flagging data discrepancies and settlement issues and elevating them as needed.
• Maintains portfolio composites, user-defined return streams, custom benchmarks, and related portfolio and fund metadata across the performance reporting system and the research/CRM platform (Bipsync).
• Performs regular gap analyses across systems to confirm that every fund is tagged with the appropriate qualitative and quantitative metadata, such as asset-class descriptions, geography, fees, liquidity terms, holdings, and performance.
• Conducts recurring document freshness audits, confirming that key manager and fund documents (capital account statements, quarterly reports, K-1s, quarterly letters, and similar) have been received and are current.
• Works with the systems analyst to confirm the automated document ingestion process is functioning correctly, flagging gaps or…