Finance & Compliance Associate

Medical, Dental, Vision, Basic Life Insurance, Voluntary Life Insurance, FSA, Long-Term Disability, Short-Term Disability, 401(k) Matching, Holiday Pay, Sick Leave, and Vacation Pay.

Monday – Friday, 8:30 AM – 5:00 PM

$60,000 – $65,000

Full-Time (Exempt)

Executive Director

Finance Director and Executive Director

The Finance & Compliance Associate serves as the primary lead overseeing financial reporting, audit and regulatory compliance, the annual budgeting process, and the monthly close cycle for both First Americans Museum (FAM) and Thirty Nine Enterprises, LLC (39). The Finance & Compliance Associate works closely with the Finance Director, FAM/39 Directors, and Executive Leadership while ensures accuracy, transparency, and accountability across all fiscal activities.

The Finance & Compliance Associate has strong financial accounting and analytical expertise with exceptional leadership and interpersonal skills to support organizational decision-making and long‑term sustainability.

The Finance & Compliance Associate manages complex financial systems, timelines, and reporting requirements to ensure timely and accurate financial outputs, exercise discretion in handling sensitive financial information, and engage in cross‑departmental collaboration to align financial practices with organizational goals. The Finance & Compliance Associate regularly takes initiative to strengthen internal controls, support audit readiness, and improve financial processes. In coordination with the Finance, Executive Leadership and the Institutional Advancement Department, they support the financial oversight of various contracts, grant agreements, and Requests for Proposals (RFPs).

This role works to ensure alignment with funding requirements, organizational policies, and compliance standards. This role maintains financial records and reporting structures across multiple departments, projects, and funding sources, and has a deep understanding of nonprofit financial management, including grant and fund accounting.

• Execute the monthly, quarterly, and annual closing cycles for FAM and 39 to guarantee timely, accurate, and GAAP-compliant financial statements.
• Partner with departmental heads during monthly budget alignment sessions to manage real-time spending, forecast adjustments, and variance analyses.
• Orchestrate the annual budgeting process across all departments, encompassing project pipelines, grant allocations, and organizational fund structures
• Collaborate across FAM/39 departments to guide annual budget development, track real-time spending, and manage ongoing monthly adjustments.
• Architect long‑term financial plans, forecasts, and scenario models to fuel data‑driven strategic decisions by executive leadership.
• Synthesize quarterly performance packets for the FAM Board of Directors and the Executive Director to deliver clear operational insights.
• Audit daily ledger activity, journal entries, and reconciliations to eliminate compliance gaps, data redundancies, and financial anomalies.
• Perform continuous maintenance on the Chart of Accounts to streamline departmental usage and optimize financial reporting accuracy.
• Control user access governance within Financial Edge and peripheral operational software to enforce strict authorization protocols.
• Direct audit readiness initiatives and spearhead regulatory filing compliance, including program audits, monthly sales tax returns, and annual city budget submissions.
• Govern financial operations for restricted funds, ensuring bulletproof tracking, reporting, and compliance for all grants and contracts.
• Design, implement, and audit internal controls and risk assessment frameworks to aggressively safeguard organizational assets for both entities
• Identify potential internal control weaknesses and implement risk assessment frameworks.
• Support the financial review and management of contracts, grant agreements, and vendor relationships for both FAM and 39.
• Support accounts payable/receivable functions.
• Serve as the primary alternate for the Finance Director maintaining operational continuity…