Loan Document Preparation Specialist

The Loan Document Preparation Specialist is responsible for supporting lending staff by preparing, reviewing, and quality-checking loan documentation for consumer and commercial loan transactions, including new loans, renewals, modifications, extensions, and loan servicing activities. This role coordinates the preparation and delivery of loan documentation, assists with closing requirements, and provides guidance to lenders and lending staff regarding loan documentation requirements and procedures.

Prism Bank expects all employees to comply with the responsibilities of their assigned positions to the highest degree of performance. Expectations include but are not limited to:

• Adhere to the bank’s policies and support management decisions and goals in a positive, professional manner.
• Represent Prism Bank with a high level of integrity and professionalism.
• Maintain knowledge and understanding of banking rules, regulations, laws, and all internal policies and procedures.
• Demonstrate a willingness to adapt to changing business needs and deadlines.
• Maintain a high level of rapport with other departments of the Bank and all co-workers.
• Possess a work ethic that includes neatness and punctuality.
• Exhibit a professional, business-like appearance and demeanor.
• Answer all voicemails and emails within 24 hours of receipt.
• Confer with management concerning questions, procedures, necessary information, form completion, and problem resolutions.
• Complete and attend all required training.
• Maintain satisfactory attendance.
• Maintain confidentiality of sensitive information.
• Follow policies, systems, and controls to ensure compliance with regulations, laws, guidance, and internal policies.

• Prepare, review, and quality-check loan documentation for new loans, renewals, extensions, and modifications for consumer and commercial lending.
• Prepare loan documents in accordance with approved loan terms, Bank policies and procedures, and applicable federal and state regulations.
• Ensure applicable consumer loan documentation meets TRID requirements and other applicable regulatory requirements and deadlines.
• Coordinate with lenders, loan assistants, title companies, and third-party vendors to obtain required information and documentation and confirm accurate closing figures.
• Review title commitments, construction binders, flood determinations, insurance documentation, and other supporting loan documentation for completeness and accuracy.
• Prepare and process collateral and lien documentation, including Deeds of Trust, Mortgages, UCC filings, Notices of Lien, and other applicable documents.
• Create and customize loan documents for consumer and commercial transactions using Laser Pro (Finastra).
• Review requests for customized or tailored documentation language and ensure documents accurately reflect approved loan terms and Bank requirements.
• Coordinate the remote printing and delivery of loan documentation to the designated closing location, as applicable.
• Communicate with lenders and lending staff regarding documentation requirements and assist with resolving documentation-related questions and issues.
• Identify and communicate missing, incomplete, or inconsistent information needed to complete loan documentation.
• Maintain accurate loan information and documentation records within applicable loan platform, document management, and HMDA reporting systems.
• Maintain working knowledge of applicable loan documentation requirements, Bank policies, procedures, and regulatory requirements.

Prism has created the following performance objectives & goals for this position. The Prism Loan Documentation Specialist will be provided with continuing feedback throughout the year, with a conclusion to be addressed at the annual review.

• Timely and accurate preparation and delivery of loan documentation, including 100% compliance with applicable regulatory disclosure and timing requirements.
• Accuracy and proficiency in quality control of prepared loan documents.
• Timely identification and resolution of documentation deficiencies and exceptions.
• Consistent compliance with applicable lending regulations and Bank policies and procedures.
• The quality of working relationships with lenders, lending staff, and other Bank employees.

• Perform other duties as required by management.
• Assist other administrative staff as needed.

This is sedentary work that requires the following physical activities:

• Sitting or standing for long periods, walking, finger dexterity, feeling, repetitive motions, talking, hearing, and visual acuity.
• Occasional lifting (up to ten pounds of computer equipment).
• May be required occasionally to stoop or kneel.

Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

• Work is performed in environmentally controlled and partially…