Collections Access and Discovery Manager

Collections Access and Discovery Manager

The Oklahoma Department of Libraries (ODL) is now accepting applications for the position of Collections Access and Discovery Manager. The annual salary for the position is $58, based on education and experience.

The position is Full time and offers regular compensation.

Located in the State Capitol Complex at 200 NE 18th St. in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full-time employees.
• 11 paid holidays a year.
• Public Service Loan Forgiveness.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service.
• Annual Performance Evaluation Payments.

Reporting to the Assistant Executive Director, the Collections Access and Discovery Manager leads the systems, standards, data quality, and technical infrastructure that enable Oklahoma Department of Libraries collections to be accurately described, effectively integrated, and easily discovered and accessed by customers. This position serves as ODL's Integrated Library System Administrator and provides agency-wide leadership for cataloging, metadata, discovery, electronic-resource access, and cross-system interoperability.

The manager collaborates extensively with the State Library, State Archives, Oklahoma Publications Clearinghouse, and other collection owners to align specialized collection needs with ODL's broader discovery architecture and to advance an integrated, user-centered discovery environment across ODL collections.

Job Duties:

Leads assigned staff by setting priorities, coordinating work, developing employees, monitoring performance, and addressing operational needs to support effective access, discovery, and systems integration across ODL collections. Establishes and improves team processes and procedures and coordinates with collection owners and other departments to align workflows, systems, standards, and service needs. Administers and continuously improves ODL's integrated library system by managing system configuration, permissions, circulation and holdings functionality, integrations, upgrades, data integrity, reporting, and related technical workflows.

Monitors system performance, diagnoses and resolves complex or systemic problems, maintains technical and procedural documentation, and coordinates testing and implementation of system changes with staff, vendors, and technical partners. Establishes and maintains cataloging, metadata, classification, authority-control, record-linking, holdings, and related technical standards that support consistent description, interoperability, and discovery across ODL systems and collections. Owns library and cross-system technical standards while collaborating with designated functional owners for specialized collection standards, including the State Archives and Records Management Director for archival metadata, and ensures physical, digital, and licensed electronic resources are consistently represented, linked, and maintained within the catalog and shared discovery systems.

Leads the development and management of discovery and access systems that enable customers to find and use ODL collections across formats, departments, and platforms. Collaborates across ODL to align workflows, interfaces, metadata, and system integrations; manages technical access to licensed and digital resources, including vendor-platform configuration, authentication, link maintenance, and troubleshooting; and guides development of an integrated discovery environment spanning State Library, Archives, government publications, and other ODL collections.

Establishes and maintains systematic quality-control practices for bibliographic, metadata, holdings, authority, access, and related system data. Identifies and analyzes legacy migration errors, inconsistent cataloging and linking practices, incomplete or inaccurate records, broken…