Collections Access and Discovery Manager

Collections Access and Discovery Manager

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

About the Oklahoma Department of Libraries:

As the official state library of Oklahoma, ODL strives to ensure every Oklahoman has access to innovative, quality library and information resources andpossessesthe literacy skills needed to be successful in the global economy, toparticipatein democracy, and toaccomplishindividual life goals.

Located in the State Capitol Complex at 200 NE 18th St in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives. ODL has a collection ofnearly 700,000volumes and an annual budget of approximately $8.7 million.

We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees including:

• * Generous state paid benefit allowance to help cover insurance premiums.
• * A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• * Flexible spending accounts for health care expenses and/or dependent care.
• * Retirement Savings Plan with a generous match.
• * 15 days of vacation and 15 days of sick leave the first year for full-time employees.
• * 11 paid holidays a year.
• * Public Service Loan Forgiveness.
• * Employee discounts with a variety of companies and venders.
• * Longevity Bonus for years of service
• * Annual Performance Evaluation Payments

Job Description

Reporting to the Assistant Executive Director, the Collections Access and Discovery Manager leads the systems, standards, data quality, and technical infrastructure that enable Oklahoma Department of Libraries collections to be accurately described, effectively integrated, and easily discovered and accessed by customers. This position serves as ODL's Integrated Library System Administrator and provides agency-wide leadership for cataloging, metadata, discovery, electronic-resource access, and cross-system interoperability.

The manager collaborates extensively with the State Library, State Archives, Oklahoma Publications Clearinghouse, and other collection owners to align specialized collection needs with ODL's broader discovery architecture and to advance an integrated, user-centered discovery environment across ODL collections.

Job Duties:

• Leads assigned staff by setting priorities, coordinating work, developing employees, monitoring performance, and addressing operational needs to support effective access, discovery, and systems integration across ODL collections. Establishes and improves team processes and procedures and coordinates with collection owners and other departments to align workflows, systems, standards, and service needs.
• Administers and continuously improves ODL's integrated library system by managing system configuration, permissions, circulation and holdings functionality, integrations, upgrades, data integrity, reporting, and related technical workflows. Monitors system performance, diagnoses and resolves complex or systemic problems, maintains technical and procedural documentation, and coordinates testing and implementation of system changes with staff, vendors, and technical partners.
• Establishes and maintains cataloging, metadata, classification, authority-control, record-linking, holdings, and related technical standards that support consistent description, interoperability, and discovery across ODL systems and collections. Owns library and cross-system technical standards while collaborating with designated functional owners for specialized collection standards, including the State Archives and Records Management Director for archival metadata, and ensures physical, digital, and licensed electronic resources are consistently represented, linked, and…