Purchasing Coordinator

Summary/Objective

Under minimal supervision, performs all duties related to purchase order entry and post‑entry supply chain tracking. Interacts with suppliers to maintain pricing and delivery scheduling. Interacts with internal personnel as a liaison between supply orders and demand orders.

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Responsible for the accurate entry, proofing, and submission of purchase orders based on customer demand, stock replenishment, and management direction.
• Responsible for the accurate entry, and proofing, of supplier container shipments.
• Maintain a superior level of accuracy while creating and verifying purchase order information including proper product pricing, shipping instructions, etc.
• Coordinate order status report submissions from suppliers. Resolve changes and discrepancies, and update purchase order information accordingly.
• Routine purchase order review, follow‑up, and expediting of orders.
• Maintain supplier price lists.
• Review and resolve supplier invoice discrepancies.
• Communicate professionally and courteously directly with suppliers in relation to order processing as required to resolve issues and receive order acknowledgments.
• E‑File all order documents and electronically attach them to appropriate system locations per document management system.
• Maintain stock levels of supplies and make maintenance, repair and operating purchases.
• Perform other duties as assigned.

This position has no direct supervisory responsibility.

This job operates in a professional office environment. The role routinely uses standard office equipment such as computers and phones. The role occasionally operates machinery and performs tasks outdoors, and during inclement weather.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand for long periods of time; use hands to lift equipment, handle or feel;

and reach with hands and arms. The employee is regularly required to stoop or kneel and must be able to climb a ladder. The employee must frequently lift and move up to 25 pounds and occasionally lift and move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Strong attention to detail. Must be able to drive.

This is a full‑time position. Days of work are Monday through Friday. Hours of work are 9:00 a.m. to 6:00 p.m. Some before and after hours work is expected based on the needs of the facility.

Some travel to satellite offices is expected for this position.

• High school diploma.
• One year of administrative experience.

• Two or more years of related work.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.