Supply Chain Specialist​/Senior Specialist

Supply Chain Specialist / Senior Specialist

Location:

Oklahoma City, OK (GMP Site)|Department:
Supply Chain|Type:
Full-Time|Level: Dependent on Experience

The Supply Chain Specialist manages day to day cGMP supply chain operations, including material receipt, quarantine/release segregation, staging, issuance, and cold chain/ambient shipping. Because we operate in a highly regulated pharmaceutical CDMO environment, this position requires strict adherence to Good Documentation Practices (GDP) and pristine record keeping. Success in this role requires a compliance first mindset, extreme precision, high personal ownership, and customer service orientation to both internal and external customers.

• Good Documentation Practices (GDP) & Audit Readiness:
  Execute precise, contemporaneous documentation for receiving, material transfers, issuance, and outbound shipping with zero tolerance for record keeping shortcuts. Maintain audit ready paper and electronic logs.
• Receiving, Segregation & Inventory Control:
  Perform GMP receiving, quarantine/release/rejected material segregation, cycle counts, and expiry tracking. Actively support clean dataset preparation and master data hygiene to enable future ERP deployment.
• Picking, Staging & Batch Support:
  Accurately pick, stage, issue, and return materials and consumables for GMP and non GMP manufacturing runs according to strict SOPs.
• Cold Chain & Outbound Shipping:
  Prepare, package, and document temperature sensitive domestic/international shipments (15 to 25°, 2°C to 8°C,
  -20°C,
  -80°C,
  -196°C), maintaining strict chain of custody and temperature logs and labeled appropriately according to IATA and CFR 49 regulations.
• Non-Conformance & Facility Care:
  Promptly report material discrepancies or documentation errors in partnership with Leadership and Quality Assurance. Maintain clean, compliant, and safe supply chain work zones.

• Education:
  
  High school diploma required;
  Associate or Bachelor's degree preferred.
• Experience & Title Level: Minimum 3 to 7+ years of experience required, with title (Specialist or Senior Specialist) determined by experience level and demonstrated proficiency. Prior experience in a regulated environment (cGMP, Pharma, Medical Device, or Dietary Supplements) is required.
• Compliance & GDP Mindset:
  Demonstrated understanding of cGMP and Good Documentation Practices (GDP). Must view physical/electronic record keeping as equal in importance to physical material movement. Must have legible handwriting.
• Data & Systems Discipline:
  High detail orientation with logs, lot numbers, and spreadsheets. Readiness for future ERP integration (e.g., Infor, SAP, Net Suite).
• Logistics & Cold Chain:
  Experience handling temperature controlled materials and preparing regulated cold chain shipments. Certification in Dangerous Goods Shipping per IATA and 49 CFR Parts 100-185 a plus.
• Physical Requirements:
  
  Ability to lift up to 50 lbs, operate material handling equipment safely, and work in ambient and cold storage environments.

• World Class Service & Cross Functional Partnership:
  Views Supply Chain as a premier service provider to every internal functional group and an advocate for external clients. Collaborates seamlessly as a team player, ensuring accurate material tracking and precise usage reporting so client invoicing is prompt, transparent, and error free.
• CDMO Ownership Mentality:
  Takes full accountability for assigned tasks in a fast-paced contract manufacturing environment. Recognizes that every log entry, material transfer, and batch kit directly impacts client timelines, product quality, and regulatory compliance.
• Precision & Record Integrity:  If it wasn't documented, it didn't happen.  Unwavering focus on accuracy across part numbers, lot numbers, quantities, dates, and sign offs.
• Process Discipline:
  Ability to transition smoothly from high velocity standard operations to the deliberate, methodical, and compliant pace required by pharma/GMP manufacturing.