Assistant Program Manager, State Aid

Supervisory Organization

Department of Education–Oliver Hodge Education Building

Assistant Program Manager, State Aid

265 DEPARTMENT OF EDUCATION

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full time

Regular

$70,000-$80,000

POSITION OVERVIEW The Assistant Program Manager of State Aid will assist with leading the State Aid section, monitoring the interpretation and implementation of the state aid formula and ensuring accurate disbursement of funds to school districts. This position requires a deep understanding of state aid factors, legislative processes, and the ability to communicate complex information effectively.

Please note: This role requires a consistent, in-person presence at the designated workplace in Oklahoma City, Oklahoma, and does not offer remote, telecommuting, or hybrid options.

• State Aid Formula Interpretation and Communication:
  Interpret and explain changes in the state aid formula, including foundation aid, salary incentive aid, and supplements for transportation and special education;
  Explain calculations to superintendents, administrators, legislators, and subordinates.
• Section Management and Coordination:
  Direct the activities of the State Aid section and coordinate with other divisions within the department;
  Supervise the preparation of reports for the legislature, media, and other stakeholders;
  Develop forms and data sheets required by law, State Board regulations, or other state government divisions.
• Budgeting and Allotments:
  Coordinate the preparation of the annual Budget Request, Budget Work Program, and Quarterly Allotments for Common Education.
• Attendance Audits and Statistical Analysis:
  Direct the review and analysis of attendance audits and annual statistical reports from school districts;
  Process shared superintendent applications and determine receiving districts' share of state aid due to annexations and changes in transportation area.
• State Aid Disbursement and Allocation:
  Direct the calculation, allocation, and disbursement of state aid money;
  Make administrative decisions regarding district allocation and interpretation of laws and regulations;
  Supervise the preparation of projections to the legislature for anticipated appropriation needs.
• Financial Reporting and Analysis:
  Direct the compilation of income sheets and analyze expenditure reports from school districts;
  Ensure alignment with the district's Estimate of Needs and Financial Statement filed with the State Equalization Board.
• Legislation:
  Supports the legislative development process by reviewing proposed legislation and offering guidance, analysis, and informed input to ensure alignment with organizational priorities.
• NEA Annual Report:
  Supervise data collection and reporting for the National Education Association (NEA) annual report.

• Bachelor’s degree in Finance, Education, or a related field [official transcripts required upon hire];
• Three (3) years of experience interpreting complex funding formulas and clearly explain technical calculations to superintendents, administrators, legislators, and other stakeholders; preparing and managing budget requests, work programs, and quarterly allotments with accuracy and compliance.
• Three (3) years of experience conducting audits and statistical analyses of district attendance data, financial reports, and other required information to ensure compliance and identify trends.
• The ability to provide sound financial guidance by reviewing expenditure reports, interpreting statutes, and…