Criminal History Specialist (999-Temporary

Criminal History Specialist (999-Temporary)

This position is located in the Imaging Unit within the Information Services Division in Oklahoma City, OK. This is a grant-funded position, limited to 999-hours per year and 29 or less hours a week.

Positions in this job family are assigned duties and responsibilities involving the creation, maintenance, sealing and dissemination of Oklahoma Criminal History Records, and the sealing and dissemination of federal criminal history record information. This may include, but is not limited to, researching arrest, charge, and disposition information through the use of various databases and through written/verbal communication with other criminal justice agencies across the State of Oklahoma.

• Performs criminal record maintenance and modifications to criminal history data, including demographic information, charges at arrests, charges filed, declinations, dispositions and sentencing data.
• Accurately enters or updates all demographic and arrest data retrieved from the fingerprint cards.
• Reviews data submitted manually on fingerprint cards at the time of arrest and conducts research through the use of various databases.
• Coordinate with law enforcement agencies to locate and retrieve FPCs & data to update the state repository to ensure a complete criminal history.
• Contributes to the creation and development of unit standards operating procedures and training manual.

• Enters, reviews, researches, edits, seals, expunges or deletes criminal history record information including arrests, charges, declinations, dispositions, sentences, custodial information, pardons, etc. in strict accordance with state and federal laws.
• Performs administrative review and quality audits of criminal history and background check records, ensuring transactions are properly identified and relevant crime flags are set properly.
• Prepares documents, detailed reports and presentations of varying complexity pertaining to criminal history records.
• Performs criminal history record checks by name, aliases and social security number in accordance with the Oklahoma Open Records Act and other State Statutes.
• Trains law enforcement personnel on relevant state and federal laws governing the submission of criminal history records and the proper procedures for reporting. Audits law enforcement agencies for compliance with criminal history reporting requirements and provides written and verbal feedback through reports and collaborative meetings.
• Trains non-criminal justice agencies regarding authorized purposes for requesting, receiving, storing and disseminating federal criminal history record information. Audits non-criminal justice agencies for compliance with relevant state and federal law, as well as the CJIS Security Policy. Provides guidance for remediating any audit findings.
• Reconciles state criminal history records with those available at the federal level, researching the information in both state and federal repositories, updating and automating records as applicable to ensure the most accurate and complete criminal history record can be disseminated in a timely manner.
• Maintains knowledge of the current practices, processes, and procedures on criminal history operations at the federal and state level. This may include proposing new or modifying existing legislation.
• Oversees implementation and coordination of federal programs such as Rap Back, Mobile , and non-criminal justice use of criminal history records.
• Supervises staff.

• Level I:
  This is the basic level where employees are in training to perform assigned tasks. Work performed is closely supervised and reviewed upon completion. All aspects of tasks and responsibilities are clearly defined.
• Level II:
  This is the career level where employees independently perform a range of basic work with a high degree of accuracy. Tasks are assigned and are relatively well defined. Professional judgement is required to complete tasks accurately and in compliance with relevant policy and laws.
• Level III:
  This is the specialist level where employees plan and perform tasks with minimal supervision to align with the goals of the Unit, Section, and Agency. Incumbents possess a high level of responsibility for coordinating and conducting activities with outside agencies to ensure criminal history records are correct and complete. Additional duties at this level include training new employees, conducting training for law enforcement or noncriminal justice agencies, and planning, implementing and testing system upgrades.
  
  At this level incumbents are seen as a subject matter expert.

• Level I:
  Knowledge, skills, and abilities at this level include knowledge of the criminal justice system; computers, computer programs; and grammar, punctuation, basic business writing, and spelling. Ability required at this level include ability to maintain confidentiality; communicate effectively, both…