Client Choice Food Pantry Coordinator - Part Time

Job Details

Job Location:

AOK-COAC - Oklahoma City, OK 73107

Job Category:
Social Services

Coordinates, directs, monitors and participates in the day-to-day operations of the Client Choice Food Pantry and overstock warehouse including ordering, processing, stocking, storing and distributing food pantry items; maintains an accurate count of inventory to minimize out of stock situations and investigates any discrepancies; oversees and assists pantry volunteers; trains staff and volunteers in equipment safety to ensure that operations run smoothly and in compliance with established policies and procedures;

prepares and maintains statistical records of all activities, enters data in department database and generates reports, as requested, in an accurate and timely manner.

• Orders food and supplies, in appropriate quantities, from the Regional Food Bank of Oklahoma, including USDA items; monitors expenditures to ensure compliance with monthly food budget.
• Monitors the supply of inventory available in the warehouse/pantry, including all foods and supplies, to determine the areas needing additional stock.
• Coordinates the arrival and distribution of all ordered and donated items, ensuring that items reach the appropriate destination in a timely manner; receive, count, stock items delivered.
• Coordinates daily warehouse deliveries including accepting, unloading, organizing and storing of donated and ordered items.
• Inspects ordered and donated items for freshness; rotates inventory to prevent or minimize food spoilage; discards items in accordance with established procedures.
• Maintains signage and proper freezer/refrigerator temperature logs as required for USDA regulations.
• Ensures the warehouse area is properly maintained and secured at all times; keeps the dock and storage area clean, organized and in conformance with generally accepted standards for safety and fire codes.
• Stores tools and equipment in an orderly and accessible manner in designated warehouse area.
• Coordinates scheduling needs with Volunteer Coordinator.
• Meets weekly with the Manager of Social Services on Client Choice Food Pantry operations and to keep Manager informed of any pressing matters.
• Receives and responds appropriately to pantry clients’ questions or concerns; informs Social Services Director of each concern and how it was resolved.
• Maintains and updates food recall information binder.
• Assists staff with loading and unloading items requiring a forklift.

• Supervises staff and volunteers in stocking/restocking the Client Choice Food Pantry; inspects work in progress and upon completion for accuracy and completeness; responds to volunteers and staff questions; ensures the work is performed in compliance with established standards, policies and procedures.
• Supervises food distribution and ensures an atmosphere of safety, respect, dignity and service.
• Supervises and participates in daily and weekly housekeeping duties for pantry and warehouse; ensures that the warehouse, food pantry, refrigerators, freezers, coat room and outside area is maintained in a neat and orderly manner.
• Responsible for reporting on emergency food boxes as part of the monthly intake data report.
• Develops, updates, and maintains Procedures and Safety Manual for the Client Choice Food Pantry ensuring compliance with program regulations and requirements; provides in-depth training to staff and volunteers on pantry and warehouse procedures and safety guidelines.
• Monitors volunteers break schedules, personal hygiene and safety issues.
• Supervises and coordinates food sorting and salvage activities, including USDA commodities and produce, with designated Salvation Army departments and Social Services staff.

• Prepares, maintains and completes necessary paperwork in compliance with program requirements; maintain statistical records of service and reports such as required by United Way, Community Council, Regional Food Bank of Oklahoma, USDA and Divisional Headquarters.
• Ensures paperwork is accurate and complete and in accordance with program requirements; prepares and maintains…