Sales Administrative Assistant

Location: Kingston

We are currently looking for a Full Time Sales Administrative Assistant to join our team located at West Bay Casino and Resort.

Summary:

Supports Sales Manager by assisting with coordinating events and group bookings. Provides a full range of admistrative support and tasks, including data entry, maintining sales records, generating reports and contributes to the development of streamlined processes to enhance the productivity of the sales office, including general clerical, receptionist and project-based work. Assists in determining each account's needs and how best to execute to those needs.

Efficiently and professionally coordinates all assigned conventions or meeting groups.
Responsibilities:

* Provides first class customer service to both internal and external customers and responds to inquiries, compliments, and/or complaints with professionalism, courtesy, and efficiency

* Completes all training and development requirements and participates in continuing education opportunities

* Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types
- Maintains a clean, organized work area and ensures a safe environment
- Maintains and promotes professionalism
- Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics
- Adheres to Chickasaw Nation dress code standards

* Maintains knowledge of and follows all rules, regulations, policies and guidelines for assigned area

* Assists with all aspects of travel arrangements
- Coordinates travel arrangements
- May prepare and process travel requests, travel claims and check requests
- May compose and type trip itineraries

* Develops and performs detailed administrative tasks and functions to assure an accurate and timely flow of information needed for prudent administrative decisions

* Assists with organizing the planning process for strategic growth of all current and developing programs, inclusive of planning, implementation and expansion of programs and services, as well as other entities within the department

* Prepares and provides meeting minutes, agenda creations, and distribution of documents for meetings

* Provides coverage/assist with the front reception desk as needed

* Schedules staff meetings, conferences, and events

* Manages and orders office inventory, equipment, uniforms and/or other operational supplies

* Creates and submits requisitions according to departmental needs

* Develops and maintains documentation as appropriate - files, logs, records, reports, etc.

* Assists as directed in budgetary expenditures

* Creates and maintains the scheduling of division vehicle maintenance

* Assists with timekeeping in the time management system as needed

* Maintains management's calendar of appointments and staff meetings

* Routes, logs, prepares and/or distributes incoming and outgoing mail

* Prepares individual and group correspondence

* Completes all required departmental documentation

* Answers the phone, transfers call, takes messages and screens calls per guidelines for areas served

* Performs all other duties as assigned

* Prepares weekly reports

* Prepares monthly reports

* Prepares quarterly reports

* Prepares annual reports

Competencies:
Essential:

* Able to follow instructions, both written and oral

* Ensures compliance

* Able to adhere to all scheduling and attendance requirements

* Ability to maintain a high level of confidentiality in all matters

* Must be able to exert analytical and critical thinking skill

* Focus on a single task for pro-longed periods of time

* Must be detail-oriented

* Ability to work independently

* Honesty, truthfulness, reliability, accountability

* Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines

* Ability to multitask

* Organizes work and assigned area logically and orderly

* Filing skills

* Define problems, collect data and establish facts

* Works well within a team

* Organizational and time-management

* Ability to plan, organize and follow through on assignments

* Able to verbally communicate in a…