Sr Administrative Assistant

Location: Catoosa

Are you a highly organized, proactive professional who thrives in a fast-paced environment? Do you enjoy supporting executive leaders, managing priorities, and serving as a trusted partner behind the scenes? If so, we invite you to apply for our Sr Administrative Assistant opportunity.

In this critical role, you will provide high-level administrative and operational support to executive leadership, helping ensure the efficient execution of business priorities, strategic initiatives, and day-to-day operations. This position requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

* Manage and maintain executive calendars, schedules, meetings, conferences, teleconferences, and travel arrangements.

* Coordinate meeting logistics, prepare materials, and document meeting minutes when needed.

* Prioritize, compile, and distribute correspondence and communications on behalf of executive leadership.

* Screen and respond to incoming calls, messages, and requests while ensuring timely follow-up.

* Draft, proofread, and finalize correspondence, reports, presentations, memorandums, and other business documents.

* Process purchase requisitions and expense reports accurately and efficiently.

* Maintain strict confidentiality while handling sensitive business and personnel information.

* Serve as a liaison with internal departments, external partners, vendors, and stakeholders.

* Manage office supplies, equipment, records, and filing systems to ensure smooth office operations.

* Assist with special projects and organizational initiatives as assigned.

* Anticipate executive needs and proactively address priorities to support business objectives.

* Associate's degree in Business Administration or a related field, or an equivalent combination of education and experience.

* Minimum of five (5) years of administrative support experience, preferably supporting senior leaders or executives.

* Strong written and verbal communication skills.

* Excellent organizational and project management abilities.

Highly organized and detail-oriented

* Highly organized and detail-oriented

* Professional and dependable

* Adaptable and resourceful

* Strong problem-solving skills

* Customer-service focused

* Effective communicator

* Able to anticipate needs before they arise

* Committed to integrity, accountability, and teamwork

* Demonstrated ability to prioritize competing demands and meet deadlines in a dynamic environment.

* Ability to work with minimal supervision while maintaining accuracy and professionalism.

* Strong interpersonal skills and the ability to collaborate effectively across all levels of an organization.

* Proven ability to maintain confidentiality and exercise sound judgment.

* Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

* Knowledge of office procedures, administrative practices, and business systems.

* Valid driver's license with the ability to maintain driving privileges.