JOM Coordinator​/Education Support

Job Details:
Kickapoo Tribe of Oklahoma - McLoud, OK 74851

Position Type:
Full Time. Job Shift: Day. Category:
Education

This position is assigned to the Kickapoo Tribe of Oklahoma Education Department. Normal operating hours are Monday through Friday, 8:00 A.M. to 5:00 P.M.; however, some evening and weekend hours may be required for programs, activities, and special events.

The purpose of this position is to provide Johnson O’Malley (JOM) Program services and support for eligible Native American students while assisting with the effective day-to-day operations of the Education Department.

The JOM Coordinator/Education Support position will work closely with the Education Director to assist with program coordination, student services, departmental projects, events, reporting, and other duties as assigned.

• Administer the Johnson O’Malley (JOM) Program in accordance with applicable program guidelines, policies, rules, and regulations.
• Identify eligible JOM students in grades Pre-K through 12th grade and ensure required documentation is maintained for each student in compliance with federal requirements.
• Coordinate JOM services with McLoud, Jones, and White Rock Public Schools, including collaboration with school administration, staff, and officials.
• Purchase, distribute, and maintain accurate inventory records of school supplies and materials for JOM students.
• Schedule, coordinate, and participate in JOM Parent Committee meetings, school-related activities, community meetings, and events.
• Provide clerical and administrative support for the JOM Parent Committee.
• Maintain JOM budget records, student applications, and program files.
• Submit JOM applications, forms, bylaws, and educational support guidelines to the JOM Parent Committee for review and annual approval.
• Prepare and provide monthly reports to the Education Director and JOM Parent Committee.
• Attend school events, Indian Education meetings, trainings, and other program-related activities.
• Attend local and out-of-state trainings and conferences as required.
• Develop, organize, and coordinate school supply distribution events, workshops, cultural activities, wellness programs, and educational opportunities for JOM students and families.
• Perform daily administrative duties, including answering phones, assisting visitors, maintaining files, and supporting Education Department operations.
• Promote positive public relations and maintain professional relationships with Tribal Members, employees, students, families, schools, and community partners.
• Maintain confidentiality and exercise discretion when handling sensitive information, student records, and departmental documents.
• Perform special assignments related to department operations, program goals, policies, and administrative needs.
• Independently research, evaluate, and assist with resolving issues related to assigned tasks and program responsibilities.
• Schedule meetings, coordinate appointments, and maintain calendars as needed.
• Prepare requisitions and assist with purchasing processes for JOM and Education Department programs.
• Scan, copy, organize, and maintain electronic and physical records.
• Prepare correspondence, emails, reports, and other written communications.
• Organize, host, and facilitate meetings, activities, workshops, and special events as assigned.
• Research information and collect data needed for reports, meetings, events, presentations, and correspondence.
• Implement and maintain student tracking systems for program services, funding records, student data, and other required program information.

• High school diploma or GED equivalent required.
• Two (2) years of experience performing clerical or administrative duties and working with clients, students, schools, and families preferred.

• Ability to use Microsoft applications and other applications such as Canva, Zoom, or Teams.
• Ability to handle multiple tasks and priorities in a constantly changing environment.
• Exceptional people skills (customer service), ability to resolve client or student issues and concerns.
• Must have excellent verbal…