Administrative Specialist

Responsibilities

• provide administrative support for operations, plant, and field activities
• responsible for preparing reports, processing invoices, coding invoices, record management and assisting with projects
• research, compile, and prepare reports or correspondence related to operational, financial, or compliance activities
• process invoices for applicable cost centers, update vendor profiles, generate and complete material requisitions, generate and close project AFEs and track costs, to meet GAAP and SOX guidelines
• administer processes for vehicle procurement/registration and Request for Service (RFS) coordination
• update and maintain logs, trackers, and databases for compliance, training, and operational data
• coordinate travel arrangements for leaders and employees
• assist with the preparation and coordination of meetings, training sessions, and safety events
• access, retrieve, and maintain information using various systems, including customizing dashboards and templates for reporting purposes

• 1 - 2 years related work experience
• experience in use and function of office equipment applicable to position including but not limited to:
  Computers, Calculators, Keyboards, Two-way radios, Facsimile machine, Document scanners
• experience and training related to:
  Spreadsheet and text software such as Excel, Access database, and Word, Transmission pipeline system operations and related procedures, AFE’s, completion reports, and related procedures, developing and maintaining file systems, budget processes/procedures, classification of accounts, ONE Call procedures
• experience interpreting, compiling, composing, revising, and/or preparing information such as correspondence and reports; policies and procedures; contracts and agreements; and job orders and completion reports