Business Services Associate​/Business Office Manager

Join Our Team

Come work for a company that cares and appreciates its staff and help us strive to be the difference makers and a guiding light in our profession. We are searching for attentive, kindhearted health professionals regardless of the position to help us care for our phenomenal residents. Remarkable benefits our staff can expect:

Competitive Wages

Comprehensive benefits
- Medical, Vision, Dental

Insure Oklahoma
- Subsidies to eligible employees

Maternity Leave
- Long-Term & Short-Term Disability

401 K Plan

PTO Holiday Pay

Life Insurance

Referral Bonus Program

Flexible Spending & Daycare Account

Employee Monthly Appreciation Activities

Perfect Attendance Bonus for Full-time Hourly Staff

ON DEMAND PAY- (Pay Activ - access to weekly pay!)

Education Assistance
- That's right, we will support you as you go back to school.

We believe in you!

Exclusive discounts: AT&T & Verizon Insight & Dell Staples United Moving Services OKRIN & Sherwin Williams AMC Movies Premium Seats USA (concert & sports events) LMT Club & Member Auto Buying by True Car Abenity Travel Center Six Flags Harry & David Gifts & Godiva

Business Service Associate is responsible for the overall operations of the business office. Duties include Accounts Receivable, Accounts Payable, Payroll, and Office Administration and provide administrative support to Human Resources Director.

• Answers phones, order office supplies, correspondence, maintains copy machines, and related office equipment.
• Opens, date stamps, and distributes mail.
• Files all documents as required.
• Maintains a good working relationship with residents, patients and their families, and facility personnel and support staff.
• Attends in-service training classes, daily stand-up meetings, and other meetings as required
• Provide supporting documents for audits.

• Verifies, updates and reports census daily.
• Verifies payer sources and prepares and maintains resident financial files.
• Verifies payer tree is accurate at all times.
• Accurately prepare and enter cash receipts per policy and procedures.
• Confirm eligibility of all payer sources and related documents then upload all to Point Click Care.
• Reviews financial obligations with resident and/or /responsible parties.
• Researches and corrects all Private Pay and Resident Resources discrepancies in a timely manner.
• Prepares and mails billing for Private Pay and Resident Resources timely and accurately.
• Assists families with Medicaid qualifications, applications and approvals.
• Complete Medicaid Pending log weekly on Friday by 2pm.
• Review A/R aging report on an on-going basis according to collection policy
• Performs collection efforts for all Private Pay and Resident Resources receivables timely and accurately and documents all efforts within the collections module.

• Maintains the Operating Petty Cash Account per policy.
• Invoices are reviewed for accuracy, coded, alphabetized, checked for duplicates in Point Click Care, approved by administrator, and compared to monthly statements.
• Invoice are entered as batch into Point Click Care or forward to accounting office depending on facility's procedures.
• Handle vendor inquiries, Receive and handle all incoming calls from vendors.
• Review expense reports to company travel policy.
• Maintain 1099 data.
• Maintain company vehicle and car allowance files.

• Adhere to state and federal laws and policies and procedures.
• Send quarterly Trust Statements.

• Correct missed punches daily in timekeeping system.
• Submit hours and payroll changes by 4pm 48 hours prior to pay day.
• Ensure updates for newly hired and terminated staff are posted promptly.
• Respond to employee inquiries regarding payroll.
• Processes required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
• Act as liaison between employee and support staff.
• Ensure monthly Quality of Care Report completed.

• Performs recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software. Maintains records related to same.
• Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring compliance.
• Conducts new employee orientations at facility to ensure employees gain an…