Administrative Assistant II – Small Business Development Center

Job Description

Are you an organized, proactive professional who enjoys keeping operations running smoothly while supporting impactful programs and events? We are seeking an Administrative Assistant to provide essential administrative and operational support for the Small Business Development Center (SBDC) and TCMA. This role is ideal for someone who excels at coordinating multiple priorities, managing communications, supporting event logistics, maintaining accurate records, and delivering outstanding customer service.

As a key team member, you will help facilitate workshops, seminars, and business development initiatives that support entrepreneurs, students, and community partners.

If you are detail-oriented, self-motivated, and thrive in a collaborative environment, we encourage you to apply.

Indian River State College is a leading public institution on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs that meet the needs of our region.

At The River, we believe every student’s and every employee’s story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring.

With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real‑world success. Programs like the Promise Program expand access by providing eligible students with tuition‑free opportunities, ensuring every learner has the chance to thrive.

When you join Indian River State College, you become part of a collaborative and mission‑driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.

We are committed to supporting the well‑being and professional growth of our employees through a comprehensive and competitive benefits package:

• Health & Wellness:
  Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP)
• Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage
• Retirement Security:
  Florida Retirement System (FRS) participation, plus optional tax‑deferred annuities and Roth 403(b) plans
• Work‑Life Balance:
  Generous paid vacation, personal, and sick leave
• Perks & Discounts:
  Reduced rates on services and access to local attraction discounts

Under minimal supervision, this position provides administrative support for SBDC and TCMA operations, including coordinating events and seminars, assisting with speaker arrangements, managing registration processes and student inquiries, handling incoming communications, maintaining accurate data records, and supporting program meetings and activities.

• Responsible for reconciling program expenses and engaging in college’s procurement processes and procedures.
• Monitoring SBDC program budget.
• Coordinating and handling FSBDC events, working with security, physical plant, Institutional Advancement, IT, booking rooms, organizing agendas and refreshments and food at events when required.
• Monitoring email marketing and social media marketing for FSBDC at Indian River State College & TCMA.
• Assisting in securing and coordinating presenters and speakers for events, seminars and promotional activities.
• Developing, implementing, monitoring, and evaluating programs, workshops, seminars, initiatives, and conferences for the FSBDC.
• Working with the FSBDC Regional Director for promotion of FSBDC at IRSC & TCMA programs.
• Assisting with the development and execution of seminars, workshops, forums and conferences for the FSBDC.
• Maintaining appropriate records and assisting with reporting program activities to the appropriate…