Activity Fund Custodian: Adm

:
Activity Fund Custodian:
Adm

Mustang Public Schools Administration - Mustang, Oklahoma Open in Google Maps

Job : 5620495
Final date to receive applications: Posted until filled
Posted: Apr 01, 2026 5:00 AM (UTC)

Starting Date: Immediately

Position Type: Full-Time

School Year

PERFORMANCE RESPONSIBILITIES:

• Creates online requisitions into purchase orders for the Activity Fund.
• Prints original purchase order and emails copies to originator and principals.
• Processes all book orders, office depot and Sam orders. All other orders processed by requestor.
• Keeps original purchase orders in numerical order for auditors.
• Verifies mathematical accuracy and acknowledgement of goods received on all invoices. Certifies invoices for payment, validates vendor and corrects addresses for payment prior to issuing checks.
• Processes payment of invoices on a weekly basis.
• Submits payments to the Activity Fund Custodian (Revenues) in a timely fashion for uploading data to the bank.
• Is backup for adding, deleting or modifying vendor information in the software system.
• Maintains accurate and complete documentation of accounts payable records and transactions in an organized filing system.
• Balances and researches vendor statements for any outstanding obligations of the district’s.
• Is responsible for correct coding as directed by the State Department of Education through OCAS and submit required OCAS expenditure information to the State Department of Education.
• Is responsible for coordinating with the Accounts Payable Specialist on the issuance of 1099’s on an annual basis.
• Initiates and/or adheres to control procedures which prevent duplicate payment or over payment of invoices.
• Is backup for the Activity Fund Custodian (Revenues).
• Maintains confidentiality.
• Abides by all district policies and state and federal laws.
• Performs other duties as assigned by supervisor.

PHYSICAL DEMANDS:

Ability to stand, walk, squat frequently.

Ability to lift up to 10 pounds frequently.

• Citizenship, residency or work visa required