Grant Coordinator; Hybrid - Arts and Sciences, Biology

Position: Contract & Grant Coordinator (Hybrid) - Arts and Sciences, Biology
Location: Goodwell

Scheduled Hours 37.5 Position Summary Provide ongoing independent financial
 analysis, management/monitoring, and reporting of complex government and private
 grants/contracts to faculty researchers to ensure compliance with reporting,
 budget, and spending requirements. Serves as liaison between principal
 investigators (PI) and central areas such as the Office of Sponsored Research
 Services and Sponsored Projects Accounting to resolve problems and answer
 questions. Prepare and process accounting transactions. This position will
 report directly to the Accounting Manager of the Biology Department. The
 position will also work to coordinate closely with their designated Department
 Liaison(s) for day-to-day tasks and assignments and to ensure that the needs and
 priorities of their designated department(s) are met.

Job Description Primary

Duties & Responsibilities:

Independently develops and provides post-award
 administration for complex grants and contracts, including budget management,
 forecasting, and award closeout. Ensures compliance with federal Uniform
 Guidance, sponsor regulations, and institutional policies, and resolves complex
 financial issues. Provides strategic financial analysis and reporting using
 systems such as Workday and Cognos to support Principal Investigator (PI)
 decision-making and optimize use of funds. Serves as a subject matter expert,
 advising PIs on allowable costs, compliance requirements, and risk mitigation.
 Oversees the preparation and submission of progress and financial reports,
 ensuring accuracy and timeliness, and collaborates with central offices while
 mentoring staff to promote best practices in grant management. Coordinate and
 execute grant-funded and financial transactions—including complex travel
 reimbursements, expenditure reports, procurement card activity, and budget or
 accounting adjustments, ensuring full compliance with sponsor-specific
 guidelines, institutional policies, and generally accepted accounting
 principles. Perform post-transaction reviews to verify appropriateness,
 accuracy, and audit readiness. Ensure that all incoming awards are established
 accurately and in a timely manner, coordinating with central offices such as
 OSRS and Sponsored Projects Accounting (SPA) as needed. Request and facilitate
 the set-up of cost share accounts in alignment with sponsor and institutional
 requirements. Oversee and support effort reporting processes—including academic
 year and summer effort—to ensure compliant certification and alignment of
 committed, budgeted, and actual effort. Communicate with PIs to provide
 comprehensive information regarding new awards, including account numbers,
 approved budgets, cost share details, effort commitments (academic year and
 summer), and award terms and conditions. Provide comprehensive financial
 oversight and support for sponsored projects and departmental funds, including
 personnel sourcing, budget revisions, expense allocation and posting, and
 related financial transactions. Regularly prepare and disseminate financial
 reports to PIs—detailing budgets, burn rates, committed costs, and available
 balances across sponsored awards, startup funds, gift accounts, and other
 departmental sources—to support informed decision-making and proactive fiscal
 management. Oversee non-financial post-award administration by coordinating
 progress report submissions, initiating and tracking no-cost extension requests,
 processing changes in key personnel, facilitating grant transfers, and managing
 related sponsor communications. Partner with central offices to secure required
 institutional approvals, ensuring compliance with sponsor terms and
 institutional policies while maintaining accurate documentation throughout each
 action. Participate in available training and professional development
 opportunities to advance knowledge and skills in research and grants
 administration, including targeted pre-award training (e.g., proposal
 development, budget preparation, sponsor guidelines) and subaward training
 (e.g., subrecipient monitoring, risk assessment, and compliance requirements),
 to enhance…