Grant Coordinator; Hybrid - Arts and Sciences, Biology

Position: Contract & Grant Coordinator (Hybrid) - Arts and Sciences, Biology
Location: Goodwell

LOCATION

 ST. LOUIS, MO 63130

SCHEDULED HOURS

 37.5

POSITION SUMMARY

 Provide ongoing independent financial analysis, management/monitoring, and
 reporting of complex government and private grants/contracts to faculty
 researchers to ensure compliance with reporting, budget, and spending
 requirements. Serves as liaison between principal investigators (PI) and central
 areas such as the Office of Sponsored Research Services and Sponsored Projects
 Accounting to resolve problems and answer questions. Prepare and process
 accounting transactions. This position will report directly to the Accounting
 Manager of the Biology Department. The position will also work to coordinate
 closely with their designated Department Liaison(s) for day-to-day tasks and
 assignments and to ensure that the needs and priorities of their designated
 department(s) are met.

JOB DESCRIPTION

Primary

Duties & Responsibilities:

* Independently develops and provides post-award administration for complex
    grants and contracts, including budget management, forecasting, and award
    closeout. Ensures compliance with federal Uniform Guidance, sponsor
    regulations, and institutional policies, and resolves complex financial
    issues. Provides strategic financial analysis and reporting using systems
    such as Workday and Cognos to support Principal Investigator (PI)
    decision-making and optimize use of funds. Serves as a subject matter expert,
    advising PIs on allowable costs, compliance requirements, and risk
    mitigation. Oversees the preparation and submission of progress and financial
    reports, ensuring accuracy and timeliness, and collaborates with central
    offices while mentoring staff to promote best practices in grant management.
  
* Coordinate and execute grant-funded and financial transactions—including
    complex travel reimbursements, expenditure reports, procurement card
    activity, and budget or accounting adjustments, ensuring full compliance with
    sponsor-specific guidelines, institutional policies, and generally accepted
    accounting principles. Perform post-transaction reviews to verify
    appropriateness, accuracy, and audit readiness.
  
* Ensure that all incoming awards are established accurately and in a timely
    manner, coordinating with central offices such as OSRS and Sponsored Projects
    Accounting (SPA) as needed. Request and facilitate the set-up of cost share
    accounts in alignment with sponsor and institutional requirements. Oversee
    and support effort reporting processes—including academic year and summer
    effort—to ensure compliant certification and alignment of committed,
    budgeted, and actual effort. Communicate with PIs to provide comprehensive
    information regarding new awards, including account numbers, approved
    budgets, cost share details, effort commitments (academic year and summer),
    and award terms and conditions.
  
* Provide comprehensive financial oversight and support for sponsored projects
    and departmental funds, including personnel sourcing, budget revisions,
    expense allocation and posting, and related financial transactions. Regularly
    prepare and disseminate financial reports to PIs—detailing budgets, burn
    rates, committed costs, and available balances across sponsored awards,
    startup funds, gift accounts, and other departmental sources—to support
    informed decision-making and proactive fiscal management.
  
* Oversee non-financial post-award administration by coordinating progress
    report submissions, initiating and tracking no-cost extension requests,
    processing changes in key personnel, facilitating grant transfers, and
    managing related sponsor communications. Partner with central offices to
    secure required institutional approvals, ensuring compliance with sponsor
    terms and institutional policies while maintaining accurate documentation
    throughout each action.
  
* Participate in available training and professional development opportunities
    to advance knowledge and skills in research and grants administration,
    including targeted pre-award training (e.g., proposal…